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Monroe Board of Education Minutes - July 23, 2008
Friday, August 08, 2008 3:43:29 PM - Monroe Ohio
RECORD OF PROCEEDINGS
MONROE LOCAL BOARD OF EDUCATION

Minutes of June 23, 2008     Regular Meeting

The Board of Education of the Monroe Local School District in the County of Butler, State of Ohio, held its regular meeting on the 23rd day of June 2008 in the Monroe Elementary Cafeteria, located in Monroe, Ohio.

Mr. Tom Leeds, President, called the meeting to order at 7:00 p.m.

The Treasurer, Mrs. Kelley Thorpe, recorded the minutes.

Roll Call ó showed the following members present Mr. Tom Leeds, Mr. Chris Snyder, Mr. Mike Irwin, and Mr. Mike Lane. Also present were Superintendent, Dr. Elizabeth Lolli, Treasurer, Mrs. Kelley Thorpe, and guests as listed in Appendix ďAĒ, which is attached and becomes an official part of these minutes. Mr. Tom Birdwell was absent.

A recording of this meeting on Compact Disk is available in the Treasurerís Office for review, reference recording # 080623.

All presentations/documents presented to the Board are available in the Treasurerís Office, as referenced in the body of these minutes.

Resolution No. 08-101        Approval of Agenda

Mr. Snyder moved, and Mr. Irwin seconded the motion to approve the agenda with the following changes: Add Roof Bids discussion to Section 5 Discussion.

ROLL CALL:       AYES:      (4)    Mr. Snyder, Mr. Irwin, Mr. Lane, Mr. Leeds
    NOES:      (0)
            The president declared the motion carried.

Recognition:

Mr. Leeds recognized Dr. Lolli for being the first recipient of the Betsy M. Cowles Women in Leadership Award presented by Buckeye Association of School Administrators.

Presentations:

Mrs. Thorpe gave a financial overview of the financial needs/condition of the district. Several scenarios where presented to the Board regarding the renewal of upcoming emergency levies at the last Board meeting. The Five-Year Forecast clearly shows that additional operating monies will be required in upcoming years as a result of lower open enrollment income and the loss of tangible personal property and the property tax allocation phase-out.

One scenario presented for board discussion is non-renewing two upcoming emergency levies in the amounts of $1,500,000 and $930,418, renew the existing third emergency levy ($1,119,280), and request a new emergency levy in the amount of $5,000,000. The Board asked what amount a $5 million levy would cost the homeowners of Monroe. Mrs. Thorpe presented a spreadsheet showing that replacing the two emergency levies and with the one $5,000,000 levy would be a $211.97 additional cost to the homeowner of a $100,000 home. The Board is still interested in information regarding a Substitute Levy. This is still before the Senate Sub-committee as HB562.

Discussions:

Retire/Rehire of Robert Leahy, High School Principal:  Mr. Leahy will have a two year contract in place of the existing contract which will be brought before the Board on July 21, 2008.
Mr. Phillips from Quandel addressed the Board concerning the RFP for the roofing replacement project at the Monroe Primary School. Quandel gathered information from six separate companies that brought in different ideas. Three bids where sent back for this project. The bid from R. E. Forshee Company of Cincinnati seems to be the best bid for this project. The warranty on the roof will be for a period of 15 years for each end of the building and a 30 year warranty for the auditorium/gymnasium and kitchen areas with a total tear off.   A total of 15,000 square foot of the roof will be torn off. The total cost for the project is $350,774. See presentations/documents # 080623-A for bid matrix.

Resolution No. 08-102        Amendment to Consent Agenda

Mr. Lane moved, and Mr. Leeds seconded the motion to approve the amendment of the agenda to include recommendation from superintendent to accept bid for roofing project.

ROLL CALL:       AYES:      (4)    Mr. Lane, Mr. Leeds, Mr. Snyder, Mr. Irwin
    NOES:      (0)
            The president declared the motion carried.

Resolution No. 08-103        R. E. Forshee Roofing Bid

Mr. Irwin moved, and Mr. Lane seconded the motion to accept the bid from R. E. Forshee for the Monroe Primary School roofing project in the amount of $350,774.00.

ROLL CALL:       AYES:      (4)    Mr. Irwin, Mr. Lane, Mr. Leeds, Mr. Snyder
    NOES:      (0)
            The president declared the motion carried.

Resolution No. 08-104        Treasurerís Business

Mr. Lane moved, and Mr. Snyder seconded the motion to approve the treasurerís business as follows:

ē    June 9, 2008 regular meeting minutes.
ē    Monthly Financial Report: May, 2008 as shown in Appendix ďB.Ē

ROLL CALL:       AYES:      (4)    Mr. Lane, Mr. Snyder, Mr. Irwin, Mr. Leeds
    NOES:      (0)
            The president declared the motion carried.
Resolution No. 08-105        Superintendentís Business

Mr. Snyder moved, and Mr. Leeds seconded the motion to approve the Superintendentís Consent Agenda as shown below:

A.    Personnel:

Approve the Release and Waiver Agreement for Patti Shull, (Board received copy earlier)

Approve certificated supplemental contracts as listed below, based on Pupil Activity Permits being on file in our office by July 15, 2008.

Dave Farrish    HS cross country    CAT IV    Step 5
Dave Farrish    HS girls basketball    CAT I    Step 5
Denny Ferguson    HS boys basketball    CAT I    Step 5
Denny Ferguson    Weightlifting    CAT I    Step 5
Lori Badget    Marching band    CAT I    Step 5
Chad Allen    Asst boys basketball    CAT II    Step 5
Chad Allen    HS boys tennis    CAT IV    Step 2
Chad Allen    HS girls tennis    CAT IV    Step 2
Robert Hunt    HS baseball    CAT II    Step 5
Rachel Wolfe    7th cheerleading    CAT IV    Step 1
Carol Kelley    HS cheerleading    CAT II    Step 5
Shannon Kelly    JV cheerleading    CAT III    Step 5
Joe McDonough    8th boys basketball    CAT III    Step 5
Eric DeMichele    Asst HS track    CAT III    Step 5
Mike Stanger    7th boys basketball    CAT III    Step 5
Mike Stanger    JV boys baseball    CAT III    Step 5
Corry Thompson    8th volleyball    CAT VI    Step 2
David Donohoe    JH cross country    CAT VI    Step 5
David Donohoe    HS girls track    CAT II    Step 5
Ashley Keller    8th cheerleading    CAT IV    Step 2
Rachel Wolfe    Ĺ JH girls track    CAT VI    Step 1
Corry Thompson    JH girls track    CAT V    Step 1
Emily Sickle    1/2 JH girls track    CAT VI    Step 1
Stu Wilson    Trainer        

Adopt the following Resolution:

WHEREAS the Monroe Local School District Board of Education has offered the following positions:
Equipment Manager
Site Manager, Fall, Winter, Spring, Jr. High Fall, Winter
Asst. Girls Basketball
HS Boys Soccer
HS Girls Soccer
HS Volleyball
Asst. Volleyball
Asst. Girls Soccer
Asst. Boys Basketball
HS Wrestling
JH Wrestling
JH Volleyball
HS Golf
Asst. Trainer
Freshman Cheerleading
HS Head Softball

WHEREAS,  a vacancy exists in the positions listed; and
WHEREAS,  the positions listed have been offered to the current employees of the Monroe Local School District who have a license issued under Section 3319.22 of the Ohio Revised Code and no such person whom the Board of Education considers to be qualified for the position has applied for and accepted the position; and
WHEREAS,  the positions listed have been advertised as available to any individual not employed by the Monroe Local School District who has a license issued under Section 3319.22 of the Ohio Revised Code, and no such person whom the Board of Education considers to be qualified for the position has applied for and accepted the position; and
WHEREAS, those listed, who do not hold a license issued pursuant to Section 3319.22 of the Ohio Revised Code, have applied for the position, and the Board of Education has determined that those listed are qualified for the position.  
NOW, THEREFORE, BE IT RESOLVED THAT those listed below be employed in the above named positions for the 2008/2009 school year.

Approve hiring of non-certificated supplemental contracts as listed below, based on Pupil Activity Permits being on file in our office by July 15, 2008.


Charles Soule    Equipment manager    CAT III    Step 5
Charles Soule    Site manager-Fall    CAT V    Step 5
Charles Soule    Site manager-Winter    CAT V    Step 5
Charles Soule    Site manager-Spring    CAT V    Step 5
Charles Soule    Site manager-JH-Winter    CAT V    Step 5
Rocky Day    Asst.girls basketball     CAT II    Step 5
Rocky Day    Site manager-JH-Fall    CAT V    Step 4
Tom Gannon    HS boys soccer    CAT II    Step 5
Jennifer Burnside    HS girls soccer    CAT II    Step 5
Lisa Shanklin    HS volleyball    CAT III    Step 3
Larry Fillnow    Asst volleyball    CAT V    Step 5
Carla Snyder    Asst. girls soccer    CAT III    Step 2
Russ Ruckman    Asst. boys basketball    CAT II    Step 5
Ken Brater    HS wrestling    CAT II    Step 5
Gary Wilson    JH wrestling    CAT IV    Step 5
Dana Chapman    JH volleyball    CAT VI    Step 2
David Hall    HS golf    CAT IV    Step 2
James Muncy    Asst trainer        
Jennifer Lane    Freshman cheerleading    CAT IV    Step 4
Keith Truesdell    HS head softball     CAT II    Step 5


    Approve the LPDC Stipend payments to teachers listed below:

The following staff members need to be paid $750 for leadership of the LPDC committee:
 (Object Code: 590 1190 112 9208 000000 211 00 000) (2 participants x $750=$1500)    
    David Hogan, Chair                        
Brenda Gehm, Secretary                        
The following staff member needs to be paid $500 for participating in the LPDC committee:
(Object Code: 590 1190 112 9208 000000 211 00 000)                
    Jennifer Dennis                        
The following staff members need to be paid $500 for participating in the LPDC committee:
(Object Code: 590 1190 112 9208 000000 217 00 000) (2 participants x $500 = $1000)    
    Dara Hesson                        
    Lisa Hodits                        
The following staff member needs to be paid $500 for participating in the LPDC committee:
(Object Code: 590 1190 112 9208 000000 525 00 000)                
    Sarah Parson                        

    Approve creating supplemental contract for Communication Specialist as shown below:

                Communications Supplemental                    
Coordinate posting of school photos and news on the website.  Person will coordinate with all buildings to get the information submitted.
Submit photos and news briefs that have been submitted to me from the representatives in each building.
 

Work with RCH Networks on changes/additions to the website.           
Rationale:                               
To continue the volume of school news in the Journal and Pulse newspapers.       
No communications director is available to handle this.               

Approve a salary increase of 2.75% for board office classified personnel.
Note: This increase for board office personnel was initially approved in June 2007 for two years. This resolution was duplicated in error.

Approve hiring Certificated Personnel as listed below:

Elizabeth Barger    Elementary Guidance Counselor    Xavier University, Master's Degree, Counseling      Step 7
Patti Shull    Elementary Principal        $78,000.00

ROLL CALL:       AYES:      (4)    Mr. Snyder, Mr. Leeds, Mr. Lane, Mr. Irwin
    NOES:      (0)
            The president declared the motion carried.


Resolution No. 08-106        Amendment to Superintendentís Business

Mr. Irwin moved, and Mr. Snyder seconded the motion to approve the amendment to the Superintendentís Consent Agenda as shown below:


Jennifer Lane    High School Intervention Specialist    University of Cincinnati, Bachelor's Degree
        (pending receipt of license)


ROLL CALL:       AYES:      (3)    Mr. Irwin, Mr. Snyder, Mr. Leeds
    NOES:     (0)
    ABSTAIN:      (1)    Mr. Lane   
            The president declared the motion carried.

Resolution No. 08-107        Superintendentís Other Business:

Mr. Irwin moved, and Mr. Lane seconded the motion to approve the Superintendentís Other Business as presented.

Approve the Writers Inc., Supplemental English Book.

Approve the Code of Conduct for the primary/elementary school, (Board received copies earlier.)

Adopt the math textbooks as presented at the May 27, 2008 board meeting.

Approve waiver days for the 2008/2009 school year.

ROLL CALL:       AYES:      (4)    Mr. Irwin, Mr. Snyder, Mr. Leeds, Mr. Lane
    NOES:      (0)
            The president declared the motion carried.

Resolution No. 08-108        Executive Session O.R.C. 121.22   

Mr. Snyder moved, and Mr. Lane seconded the motion to adjourn to executive session at 8:32 p.m. for the purpose of the appointment, employment, dismissal, discipline, promotion, demotion, or compensation of public employees or regulated individuals, or the investigation of charges or complaints against a public employee or regulated individual unless such person requests a public hearing.

ROLL CALL:       AYES:      (3)    Mr. Snyder, Mr. Leeds, Mr. Lane
    NOES:      (0)
    ABSTAIN:     (1)    Mr. Irwin,
            The president declared the motion carried.

The meeting resumed at 9:11 p.m.

Resolution No. 08-109        Adjournment

Mr. Irwin moved, and Mr. Lane seconded the motion to adjourn the meeting at 9:12 p.m.

ROLL CALL:       AYES:      (4)    Mr. Irwin, Mr. Lane, Mr. Leeds, Mr. Snyder
    NOES:      (0)
            The president declared the motion carried.




__________________________                    __________________________
President                                Treasurer
 
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