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Monroe Council Summary Agenda for Sept 13, 2011
Friday, September 09, 2011 9:13:08 AM - Monroe Ohio

The Leaky Clock Tower of the Monroe Urban Center again on Council's Agenda.

by MSM Staff

Summary of agenda

Old Business

07-2011 is regarding repairs to the leaky clock tower, tabled since January 25 of this year. The first estimate for repairs was $204K. Councilwoman Suzi Rubin commented that she could build a whole house for that price. There is still a question about insurance, liabilities, etc. 

44-2011. A Resolution authorizing the City Manager to request the Director of Transportation to proceed with the Gateway Landscaping Project. There are three options, each option makes the landscaping more beautiful. The first option will cost the city $166K. Option two will cost the city $290K and includes lighting and upgraded landscaping. The third option puts in an irrigation system and includes both option 2 and 1 features. The third option will cost the city $488K. Council will be voting for a second time on 44-2011.

45-2011. A Resolution granting consent to and cooperating with the Director of
the Ohio Department of Transportation to complete the State Route 63 Signal Inter-connect
Project.
45-2011. A Resolution granting consent to and cooperating with the Director of
the Ohio Department of Transportation to complete the State Route 63 Signal Inter-connect
Project.

A Stoplight Inter-Connect Project planned for Monroe, Ohio along St Rout 63.


45-2011. A Resolution granting consent to and cooperating with the Director of the Ohio Department of Transportation to complete the State Route 63 Signal Inter-connect Project. Monroe received over $1 Million on this project in Federal Congestion Management/Air Quality Funds through OKI.  The agreement will allow for ODOT to begin their process of review and scheduling of the project timeline.
CDS associates is currently working on plans for the project, which will allow for connection of the signals along SR63 so that they can work together. The project will also connect city facilities at Holman, Union Road, East Avenue and Main Street together with fiber optics and allow for the City to own additional dark fiber which can be used as an economic develop or revenue generating tool. The City’s required match to the project is 20%, which is currently projected to be paid out of TIF revenue. This is scheduled to be a FY 2013 project.

ODOT to begin their process of review and scheduling of the project timeline.
CDS associates is currently working on plans for the project, which will allow for
connection of the signals along SR63 so that they can work together. The project
will also connect city facilities at Holman, Union Road, East Avenue and Main
Street together with fiber optics and allow for the City to own additional dark
fiber which can be used as an economic develop or revenue generating tool. The
City’s required match to the project is 20%, which is currently projected to be
paid out of TIF revenue. This is scheduled to be a FY 2013 project.

There are 4 Emergency Resolutions on the agenda.

The first is certifying tax levies to Butler County. Mrs. Waggaman has reviewed the amounts and rates and indicates acceptance for passage. 

The second emergency is reconstruction, widening, drainage improvement, and sanitary sewer improvements to Todhunter Road. Read more in the June Public Works Minutes.

The third emergency is for "special assessments for constructing certain improvements." According to Mr. Brock, Each year we have to certify the annual assessment amount on the Corridor 75 Park Development Project because it changes based on actual revenues collected and future debt service requirements. The assessment amount for tax year 2011/collection year 2012 determined by Argus is $639,865. Assessment per acre is $1,625.24 ($639,865/393.704 acres).

The fourth emergency ordinance is to provide for rules and regulations for the James Monroe Community Room located at 233 South Main Street and the Monroe Community Room and Small Conference Room located at 6 East Avenue

There is one other piece of legislation on the agenda. It is Resolution 47-2011, Director of Finance Waggaman is proposing a contract with RBC, Inc for collections services on Monroe EMS Billing. 

related to EMS billing.

 

Full Agenda

Monroe Council Agenda
Regular Meeting of Council
September 13, 2011 – 6:30 pm
233 South Main Street, Monroe, Ohio
 
Pledge of Allegiance
Roll Call
Approval of the Minutes – Council Minutes of August 23, 2011 and Finance Committee
Minutes of July 26, 2011 and August 26, 2011.
 
Visitors
• Ann Fiehrer Flaig, District Coordinator of the Butler County Recycling and Solid Waste
District.
 
Committee Reports
Public Works Committee
Finance Committee
Administrative Liaison Committee
Technology Committee
Public Involvement Committee
Public Safety Committee
 
Old Business
Emergency Resolution No. 07-2011. A Resolution authorizing the City Manager to enter into
an agreement by and between the City of Monroe and SFA Architects, Inc. for professional
architectural services for the repair of water damage at the Monroe Urban Center and declaring
an emergency. (Tabled January 25, 2011)
 
Resolution No. 44-2011. A Resolution authorizing the City Manager to request the Director of
Transportation to proceed with the Gateway Landscaping Project.
 
Resolution No. 45-2011. A Resolution granting consent to and cooperating with the Director of
the Ohio Department of Transportation to complete the State Route 63 Signal Inter-connect
Project.
 
New Business
Emergency Resolution No. 46-2011. A Resolution accepting the Amounts and Rates as
determined by the Budget Commission and authorizing the necessary tax levies and certifying
them to the County Auditor, and declaring an emergency.
Emergency Resolution No. 47-2011. A Resolution to authorize the City Manager to enter into a
cooperation agreement by and between the City of Monroe and the Butler County Water and
Sewer Department for the reconstruction, widening, drainage improvement, and sanitary sewer
improvements to Todhunter Road; to submit an application to the Ohio Public Works
Commission for grant funds for all of the within described improvements; execute any and all
documentation and/or agreements as may be necessary for obtaining this financial assistance;
and declaring an emergency.
 
Resolution No. 48-2011. A Resolution authorizing the City Manager to enter into an agreement
by and between the City of Monroe and RBC Inc. for collection services.
Emergency Ordinance No. 2011-25. An Ordinance determining to adjust special assessments
levied for the purpose of constructing certain improvements and declaring an emergency.
Emergency Ordinance No. 2011-26. An Ordinance repealing and amending Chapter 1065 of
the Streets, Utilities, and Public Services Code of the Codified Ordinances to provide for rules
and regulations for the James Monroe Community Room located at 233 South Main Street and
the Monroe Community Room and Small Conference Room located at 6 East Avenue, and
declaring an emergency.
 
Consideration of Motion to not request a hearing for the issuance of a D5 Liquor Permit to
Monroe Bar LLC.
 
Administrative Reports
Adjournment
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