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Monroe Home Re-Appraisal Process Explained by Nancy Nix BC Treasurer
Tuesday, August 25, 2009 2:23:56 PM - Monroe Ohio
Nancy Nix, Butler County Treasurer
by Nancy Nix, Butler County Treasurer

The county auditor appraises properties every three years, with the sixth year in a cycle being a “physical” re-appraisal. 2008 was Butler County’s physical re-appraisal year, which also coincided with the real estate meltdown.

More than 4,400 applications for hearings to contest property values were received by the Auditor’s Office this year, and the Board of Revision is currently working through those cases. More than 4,400 cases is three times the normal Butler County caseload; therefore, it may take as long as 10 weeks to get a case processed once the hearing is over.

The Board of Revision is comprised of the county auditor, county treasurer and county commissioners (or their representatives), with the auditor administrating cases and conducting hearings. The task of the board is to listen to testimony given by property owners, review evidence provided, and determine a fair market value as of the “lien” date. The lien date for tax year 2008, billed for and payable in calendar year 2009, is Jan. 1, 2008.

Values for Jan. 1, 2008, would have considered sales information from the three previous years: 2005, 2006 and 2007. Realizing that 2005 was a peak year for real estate sales, and that the ensuing years were looking bleak, Butler County officials, under the leadership of Auditor Roger Reynolds, sought from the Ohio Department of Taxation an allowance to eliminate 2005 sales from the 2008 appraisal equation. Had the 2005 values not been eliminated, property values for tax year 2008 would be even higher.

The next property appraisal in 2011 will take into account sales data occurring in 2008, 2009 and 2010. There is certainly no guarantee, but sales data during these three years may result in a reduction of property taxes, depending on tax levies passed by the voting public.

It is also important to note that, by their very nature, property taxes are meant to “lag” or be less reactionary to changing market conditions than other forms of taxation; therefore, in this environment of decreasing real estate values, property owners will notice it taking longer for the devaluation of their own property valuation.

The computerized appraisal system the county auditor has in place is a complex and thorough one. It is designed to search for specific likeness of properties to obtain reliable comparable information. Although we believe it to be accurate, we also realize — in an appraisal of 164,000 parcels — we can expect some inaccuracies.

In addition, on some occasions, there will simply not be adequate comparable information to use. When brought to the attention of the Board of Revision, inaccuracies of individual parcels can be remedied.

The Board of Revision is hearing cases daily, and although we may only be halfway through, I can attest through my experiences hearing cases that a great majority of property owners coming in do, in fact, receive a reduction in their property value, based on trends, although the law doesn’t specifically state we should be doing so. We are making every effort to be fair, accommodating and understanding, especially during these harsh economic times.

For the 2,000-plus property owners who have yet to come before the board, I would encourage them to make sure they bring evidence as to why they believe their property is overvalued. Recommended evidence to dispute the auditor’s value is sales of comparable properties, photographs and independent appraisals. Simply telling the board that their parcel is overvalued based on economic conditions or that they cannot afford the tax bill leaves the board with little evidence to conclude the value should be reduced.

For those property owners who missed the deadline to dispute their 2008 revaluation, the next window of opportunity will be Jan. 1 to March 31, 2010. Property owners should apply through the Butler County Auditor’s Office.

Once again, thank you to David Balsmeyer for bringing to light the fact that an update and clarification regarding the Board of Revision processes was needed.
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