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Monroe Local Board Of Education Minutes Of March 23, 2009
Friday, April 24, 2009 9:33:33 AM - Monroe Ohio
                                                                 RECORD OF PROCEEDINGS
                                                    MONROE LOCAL BOARD OF EDUCATION
                                                        Minutes of March 23, 2009 Regular Meeting

The Board of Education of the Monroe Local School District in the County of Butler, State of Ohio, held its regular meeting on the 23rd day of March, 2009 in the Monroe Elementary Cafeteria, located in Monroe, Ohio.

Mr. Tom Leeds, President, called the meeting to order at 7:00 p.m.

The Treasurer, Mrs. Kelley Thorpe, recorded the minutes.

Roll Call ó showed the following members present Mr. Tom Leeds, Mr. Chris Snyder, Mr. Mike Lane, Mr. Tom Birdwell, and Mr. Mike Irwin. Also present were Superintendent, Dr. Elizabeth Lolli, Treasurer, Mrs. Kelley Thorpe, and guests as listed in Appendix ďAĒ, which is attached and becomes an official part of these minutes.

A recording of this meeting on Compact Disk is available in the Treasurerís Office for review, reference tape # 090323.

All presentations/documents presented to the Board are available in the Treasurerís Office, as referenced in the body of these minutes.

Resolution No. 09-034 Approval of Consent Agenda
Mr. Snyder moved and Mr. Irwin seconded the motion to approve the Consent Agenda with the following change:

Remove the minutes of the Board Retreat of February 26, 2009 for further modification.
ROLL CALL: AYES: (5)   Mr. Irwin, Mr. Lane, Mr. Leeds, Mr.Snyder,Mr.Birdwell
                         NOES: (0)
                                                      The president declared the motion carried.
Presentations
Students were recognized by Board Members and Dr. Lolli for outstanding achievement in the school science fair and regional music competitions. Students were honored with a Certificate of Achievement and a pin from the Monroe Local School District. The Board also recognized the teachers associated with each event.

Communications
Mrs. Jaylen Faulk spoke to the board concerning the Monroe Local School District pre-school program. She thanked the school for the help provided to her student in the program. From her perspective, the preschool is worth the money to run it and she would like to see it continue. Mrs. Faulk presented the board with a petition signed by parents who would like to see the preschool remain part of the Monroe District. A copy of the signed petition is attached.

Mrs. Renee Hamilton addressed the board about the Monroe preschool as well. Her son is a student of the preschool and is being monitored for autism. Due to his disability, her son will not be accepted at regular preschools since a requirement for those facilities is being potty-trained. She is upset that her only option for preschool next year will be through Head Start. She is concerned that teachers for Head Start will not be qualified as special education teachers. Dr. Lolli addressed Mrs. Hamiltonís concerns and explained that both special education preschools will have special education qualified teachers that have the same qualifications that Monroe currently provides. Any Head Start teachers will be assistant teachers and may not have the same qualifications as the lead special education teacher. Mrs. Hamilton responded that she had she wanted to enroll her son in a Head Start preschool, she would not have moved out of the Middletown District.

Mrs. Mindy Booth shared her concerns about the closing of the Monroe preschool program with the board. She feels that the current preschool program is one of the best in the area. Mrs. Booth is concerned with some of the current teachers being laid-off from their positions in order to switch the program to Head Start. She would like to know if Monroe would be willing to offer both Head Start and a traditional preschool. Her family does not meet the financial requirements for Head Start, nor does her child have an IEP; therefore she will have to enroll her child elsewhere for next fall. She stated that she feels Monroe is taking a step backward with the decision to turn the program over to Head Start and asked the board to reconsider the decision.

Mrs. Kim Landis has a child in the preschool program with an IEP. She also requested that the board reconsider this decision. She feels that her child will be forced to go to the Head Start preschool. She is upset that taxpayers were not given the option to vote on the decision to move the preschool to Head Start. She would like Monroe to find the money somewhere else in order to maintain the current preschool program. Mrs. Landis is appreciative of Head Startís goal to serve the lower socio-economic income families. However, she is concerned that Head Start will not be able to provide the therapy services that her child needs. Mrs. Landis requested that the board study this option for a couple more years before making this decision. She would like for the current teachers to be given the opportunity to transition to all-day kindergarten positions.

Mr. Dan Hare, Butler County School Superintendent, addressed the board regarding the decision to allow Head Start to take over the Monroe preschool. Mr. Hare shared a handout with the board on Head Start and information on their success. A copy of this handout is attached. The BCESC Head Start program currently serves 9 out of 10 districts in Butler County. Monroe would be the 10th district. This allows the county the means to provide additional services that some districts would not be able to provide on their own.

Mr. Jon Graft, Director of Preschool Programs for Butler County ESC, spoke to the board about Head Start. Mr. Graft explained that each classroom would have a certified special education teacher and a Head Start certified assistant teacher. A family service worker would also be assigned to the program to service children. The curriculum used by Head Start meets the curriculum assessment requirements of the National Association for the Education of Young Children, the Ohio Department of Education, the federal Department of Education, Early Learning Outcome Standards, and Head Start program standards. He also shared that all preschool students will go through advanced literacy screening, age and stage screenings, social/emotional screenings, and all other state required assessments. A registered dietician will be on staff to provide nutritious breakfast, lunch, and snacks. A registered nurse will provide all medical and dental screenings. The preschool teachers will participate in professional development and will actively work with Monroeís staff and principal to ensure continuity for the children.

Resolution No. 09-035 Treasurerís Business
Mr. Birdwell moved, and Mr. Irwin seconded the motion to approve the treasurerís business with the following changes:

Minutes of the Regular Meeting of February, 23, 2009 and the Work Session of

March 9, 2009. The minutes for the Retreat of February 26, 2009 were pulled.

Monthly Financial Report: February 2009 as shown in Appendix ďB.Ē

Transfer of funds from Jr. High Honor Society to the Washington DC trip.

ROLL CALL: AYES: (5)
Mr. Irwin, Mr. Lane, Mr. Leeds, Mr. Snyder, Mr.Birdwell
                        NOES: (0)
                                                            The president declared the motion carried.
Resolution No. 09-036 Treasurerís Other Business

Mr. Irwin moved, and Mr. Leeds seconded the motion to approve the treasurerís other business as follows:

Authorize the treasurer to schedule two (2) public hearings for the purpose of board discussion on moving inside millage to the permanent improvement fund.
ROLL CALL: AYES: (4) Mr. Irwin, Mr. Lane, Mr. Leeds, Mr. Birdwell Mr. Snyder
                         NOES: (1)
                                                     The president declared the motion carried.

Resolution No. 09-037 New Administrative Index
Mr. Birdwell moved and Mr. Irwin seconded the motion to approve the new administrative index schedule with administrators listed placed on appropriate steps as listed below:
Jody Long Step 4
Robert Millisor Step 6
ROLL CALL: AYES: (5) Mr. Irwin, Mr. Lane, Mr. Leeds, Mr. Birdwell, Mr.Snyder
                         NOES: (0)
                                                         The president declared the motion carried.
Resolution No. 09-038 Renew Administrative Contracts
Mr. Lane moved and Mr. Birdwell seconded the motion to approve the renewal of the administrative contracts as listed based upon new index schedule as listed below:

Debbie Sander Director of Curriculum Two Year 5
Deborah Witt Director of Pupil Services Two Year 4
Dave Bauer Athletic Director Two Year 3
Jennifer Dennis Assistant Principal Two Year 4
Chuck Soule Facilities/Grounds Two Year 4
Jan Perkins Food Service Director One Year 3
Lisa Hodits Jr. High Principal One Year 4
Cathy Bozile EMIS Two Year 0
                                                           
ROLL CALL: AYES: (5) Mr. Irwin, Mr. Lane, Mr. Leeds, Mr. Birdwell, Mr.Snyder
                        NOES: (0)
                                                   The president declared the motion carried.
Resolution No. 09-039 Step Increases
Mr. Lane moved and Mr. Snyder seconded the motion to approve a 2.5% step increase for the employees listed below:
Robert Leahy             $87,125
Patti Shull                   $79,950

ROLL CALL: AYES: (5)
Mr. Irwin, Mr. Lane, Mr. Leeds, Mr. Birdwell, Mr.Snyder
NOES: (0)
                                                    The president declared the motion carried.

Resolution No. 09-040 Personnel
Mr. Irwin moved and Mr. Birdwell seconded the motion to approve personnel items as listed below:
Approve teacher contract adjustments as shown below:
Jennifer Piccioni Bachelors + 20, Step 7 Masters, Step 7
Kathryn Bock Bachelors + 30, Step 8 Masters, Step 8
Heather Wiley Masters, Step 7 Masters + 20, Step 7
Approve supplemental resignations as shown below:
David Farrish Girls Varsity Basketball End of 08/09 Season Personal
Approve certificated supplemental contracts as shown below:
Dara Hesson Washington DC Trip Coordinator $1,000
To adopt the following Resolution:
Part 1.
WHEREAS
the Monroe Local School District Board of Education has offered the following positions:
                                   Softball Asst. JV Coach
                                   Baseball Asst. Freshman Coach
WHEREAS, a vacancy exists in the positions listed; and

WHEREAS,
the positions listed have been offered to the current employees of the Monroe Local School District who have a license issued under Section 3319.22 of the Ohio Revised Code and no such person whom the Board of Education considers to be qualified for the position has applied for and accepted the position; and

WHEREAS
, the positions listed have been advertised as available to any individual not employed by the Monroe Local School District who has a license issued under Section 3319.22 of the Ohio Revised Code, and no such person whom the Board of Education considers to be qualified for the position has applied for and accepted the position; and

WHEREAS,
those listed, who do not hold a license issued pursuant to Section 3319.22 of the Ohio Revised Code, have applied for the position, and the Board of Education has determined that those listed are qualified for the position.
NOW, THEREFORE, BE IT RESOLVED THAT those listed be employed in the above named positions for the 2008/2009 school year.

Approve non-certificated supplemental contracts as shown below:
Olivia Parker Softball Asst. JV Coach III 0
Rick Hunt Baseball Asst. Freshman Coach III 0
Jason Hunt Volunteer Baseball Coach
Tim Kellis Volunteer Baseball Coach
Gary Davis Volunteer Baseball Coach
ROLL CALL: AYES: (5) Mr. Irwin, Mr. Lane, Mr. Leeds, Mr. Birdwell, Mr.Snyder
                         NOES: (0)
                                                      The president declared the motion carried.
Resolution No. 09-041 Ratification of the Treasurerís Contract
Mr. Snyder moved and Mr. Irwin seconded the motion to approve the ratification of the Treasurerís contract as corrected, given to the Board earlier.
ROLL CALL: AYES: (5)  Mr. Irwin, Mr. Lane, Mr. Leeds, Mr. Snyder
                         NOES: (1) Mr. Birdwell
                                            The president declared the motion carried.
Mr. Birdwell voted against the ratification of the Treasurerís contract because he feels that the Treasurer is the lowest paid treasurer in the county. He is concerned that this might cause the Treasurer to look for employment elsewhere.
Resolution No. 09-042 Change of Board Meeting Date
Mr. Snyder moved and Mr. Lane seconded the motion to change the board meeting from April 13, 2009 to April 6, 2009.
ROLL CALL: AYES: (5) Mr. Irwin, Mr. Lane, Mr. Leeds, Mr. Snyder, Mr.Birdwell
                         NOES: (0)
                                              The president declared the motion carried.
Resolution No. 09-043 Open Enrollment Bussing
Mr. Snyder moved and Mr. Lane seconded the motion to have 2 pickup points within the Monroe district boundaries for open enrollment to be announced at a later time, 1 on the east side, and 1 on the west side.
ROLL CALL: AYES: (5) Mr. Irwin, Mr. Lane, Mr. Leeds, Mr. Snyder, Mr.Birdwell
                         NOES: (0)
                                                  The president declared the motion tabled.

Informational
Courtney Turner, a student at Butler Tech, participated in the FCCLA Regional Rally, Teach and Train Event, receiving a silver rating. She will advance to the state competition on April 16th and 17th.
Mr. Leeds handed out the mission statement parameters and board goals to be discussed at the April work session.

Discussion

Legislative - None
Student Achievement Ė The science fair took place at the University of Cincinnati. Two 8th graders are going on to state.

Power of the Pen regional was held last Saturday. Several students represented Monroe Local Schools. The results from the competition have not yet come in.
The March edition of the Success Newsletter was distributed to the board. There were excellent articles on school finance and middle school counseling practices.

Finance - None
Facilities - There is a costly HVAC situation that needs to be addressed. The cost to replace these may be over $5,000. The board has requested the we contact the manufacturer to find out why the unit failed so soon.

We also have a solder joint that is leaking in one of classrooms. This issue is being addressed with Feldkamp.
Butler Ė None
MEA - None

Resolution No. 09-044 Executive Session O.R.C. 121.22
Mr. Birdwell moved and Mr. Snyder seconded the motion to adjourn to executive session at 8:22 p.m. for the purpose of appointment, employment, dismissal, discipline, promotion, demotion, or compensation of public employees or regulated individuals, or the investigation of charges or complaints against a public employee or regulated individual unless such person requests a public hearing.
ROLL CALL: AYES: (5) Mr. Snyder, Mr. Birdwell, Mr. Lane, Mr. Leeds
                         NOES: (0)
                         ABSTAIN: (1) Mr. Irwin
                                             The president declared the motion carried.
The meeting resumed at 8:52 p.m.

Resolution No. 09-045 Ratification of Garver Farm Contract
Mr. Birdwell moved and Mr. Snyder and Mr. Lane seconded the motion to ratify the Garver Farm contract.
The letter from Ennis Roberts Fisher attorneys regarding this matter is included as part of the official record.
ROLL CALL: AYES: (5) Mr. Irwin, Mr. Lane, Mr. Leeds, Mr. Snyder, Mr. Birdwell
                        NOES: (0)
                                                 The president declared the motion tabled.
Resolution No. 09-046 Adjournment
Mr. Birdwell moved and Mr. Snyder seconded the motion to adjourn the meeting at 8:53 p.m.
ROLL CALL: AYES: (5) Mr. Irwin, Mr. Lane, Mr. Leeds, Mr. Snyder, Mr.Birdwell
                         NOES: (0)
                                                          The president declared the motion carried.


__________________________                     __________________________
President                                                           Treasurer

 
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