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Monroe Local Schools Board Organizational Meeting January 3, 2011
Friday, January 21, 2011 1:44:04 PM - Monroe Ohio


Photo: Monroe Local School Board

RECORD OF PROCEEDINGS
MONROE LOCAL BOARD OF EDUCATION
Minutes of January 3, 2011 Organizational Meeting
 
The Board of Education of the Monroe Local School District in the County of Butler, State of Ohio, held its organizational meeting on the 3rd day of January 2011 in the Monroe Elementary Cafeteria, located in Monroe, Ohio.
 
Mr. Mike Lane, President Pro Tempore, called the meeting to order at 7:01 p.m.
The Treasurer, Mrs. Kelley Thorpe, recorded the minutes.
 
Roll Call — showed the following members present Mr. Brett Guido, Mr. Mike Lane, Mr. John MacDonald, Mr. Chris Snyder, and Mrs. Leslie Stone. Also present were Superintendent, Dr. Elizabeth Lolli, Treasurer, Mrs. Kelley Thorpe, and guests as listed in Appendix 
 
A recording of this meeting on Compact Disk is available in the Treasurer’s Office for review, reference tape # 010311.
All presentations/documents presented to the Board are available in the Treasurer’s Office, as referenced in the body of these minutes.
 
Resolution No. 11-001 Election of President for Calendar Year 2011
Mrs. Stone nominated Mr. Lane for Board of Education President. There being no additional nominations, Mr. Snyder moved and Mr. Guido seconded that nominations for Board President be closed. The roll call vote was as follows:
Mr. Guido voted for Mr. Lane;
Mr. Lane voted for Mr. Lane;
Mr. MacDonald voted for Mr. Lane;
Mr. Snyder voted for Mr. Lane; and
Mrs. Stone voted for Mr. Lane.
Mr. Lane was declared president.
ROLL CALL: AYES: (5) Mr. Guido, Mr. Lane, Mr. MacDonald, Mr. Snyder, Mrs. Stone
NOES: (0)
The president declared the motion carried.
Mrs. Kelley Thorpe, Treasurer, administered the Oath of Office for the Board of Education President and Mr. Lane then assumed the chair as president.
 
Resolution No. 11-002 Election of Vice-President of the Board 2011
Mr. Snyder nominated Mr. MacDonald for Board of Education Vice-President. There being no additional nominations, Mrs. Stone moved and Mr. Guido seconded that nominations for Board Vice-President be closed.
Mr. Guido voted for Mr. MacDonald;
Mr. Lane voted for Mr. MacDonald;
Mr. MacDonald voted for Mr. MacDonald;
Mr. Snyder voted for Mr. MacDonald; and
Mrs. Stone voted for Mr. MacDonald.
Mr. MacDonald was declared vice-president.
ROLL CALL: AYES: (5) Mr. Guido, Mr. Lane, Mr. MacDonald, Mr. Snyder, Mrs. Stone
NOES: (0)
The president declared the motion carried.
 
Mrs. Kelley Thorpe, Treasurer, administered the Oath of Office for the Vice-President and Mr. MacDonald then assumed the chair as vice-president.
Mr. Lane, President, administered the Oath of Office to the Treasurer, Mrs. Kelley Thorpe.
 
Resolution No. 11-003 Establishment of places, dates, and times of Work Sessions
and Regular Board Meetings
 
Mr. Snyder moved and Mr. Guido seconded the motion to approve the calendar of the work sessions and regular meetings of the Monroe Board of Education to be held as listed in below:
Regular Board Meetings
Time:
7:00 p.m.
Place: Elementary Cafeteria
Date:
January 3, 2011 – Org
January 24, 2011
February 28, 2011
March 28, 2011
April 25, 2011
May 23, 2011
June 20, 2011
July 18, 2011
August 22, 2011
September 26, 2011
October 24, 2011
November 28, 2011
December 12, 2011
 
Work Sessions (as needed)
Time:
7:00 p.m.
Place: Elementary Cafeteria or Board Office
 
Date:
February 14, 2011
March 14, 2011
April 11, 2011
May 9, 2011
June 13, 2011
August 8, 2011
September 12, 2011
October 10, 2011
November 14, 2011
ROLL CALL: AYES: (5) Mr. Guido, Mr. Lane, Mr. MacDonald, Mr. Snyder, Mrs. Stone
NOES: (0)
The president declared the motion carried.
Resolution No. 11-004 Bonded Employees and Officers
Mr. Snyder moved and Mrs. Stone seconded the motion to approve Bonds for the following:
Position to be Bonded: Amount:
Governing Board President $10,000.00
Superintendent $10,000.00
Treasurer $50,000.00
Accounts Payable $10,000.00
Payroll Clerk $10,000.00
Athletic Director $ 5,000.00
Athletic Director Secretary $ 5,000.00
Primary Secretaries $ 5,000.00
Elementary Secretaries $ 5,000.00
Jr./Sr. High School Secretaries $ 5,000.00 Each
5 Cafeteria Cashiers $ 5,000.00 Each
Treasurer Secretary $ 5,000.00
Jr. High Counselor $ 5,000.00
Media Aide $ 5,000.00
ROLL CALL: AYES: (5) Mr. Guido, Mr. Lane, Mr. MacDonald, Mr. Snyder, Mrs. Stone
NOES: (0)
The president declared the motion carried.
 
Resolution No. 11-005 Federal Programs 2011
Mr. MacDonald moved and Mrs. Stone seconded the motion to approve the Superintendent as the authorized representative of the Board of Education in dealing with all matters relative to Federal Programs and is authorized to assign administrative duties for Federal Programs and submit the cost therein for payment through funds issued by the Federal Programs budgets.
ROLL CALL: AYES: (5) Mr. Guido, Mr. Lane, Mr. MacDonald, Mr. Snyder, Mrs. Stone
NOES: (0)
The president declared the motion carried.
Resolution No. 11-006 Treasurer Standing Authorizations for 2011
Mr. Snyder moved and Mrs. Stone seconded the motion to approve the Treasurer Standing Authorizations as listed below:
- Authorize the Treasurer to secure advances from the County Auditor when funds are available and payable to the district.
- Authorize the Treasurer to invest inactive funds whenever funds are available.
- Authorize the Treasurer to modify appropriations and advance money from fund to fund as needed. Modifications must then be presented to the Board for approval.
- Authorize the Treasurer to pay all bills within the limits of the appropriate resolution as bills are received and when the merchandise has been received in good condition.
- Authorize the Treasurer to borrow short-term funds as needed for cash flow purposes.
ROLL CALL: AYES: (5) Mr. Guido, Mr. Lane, Mr. MacDonald, Mr. Snyder, Mrs. Stone
NOES: (0)
The president declared the motion carried.
Resolution No. 11-007 Designated Official Newspapers
Mrs. Stone moved and Mr. Guido seconded the motion to approve the Middletown Journal News (Cox Publishing)/Pulse Journal and the Cincinnati Enquirer as the designated local newspapers of general circulation for the purposes of legal notices and advertising for 2011.
ROLL CALL: AYES: (5) Mr. Guido, Mr. Lane, Mr. MacDonald, Mr. Snyder, Mrs. Stone
NOES: (0)
The president declared the motion carried.
 
Presentation
Dr. Elizabeth Lolli and Mrs. Kelley Thorpe recognized Mr. Lane, Mr. MacDonald, Mr. Guido, Mr. Snyder, and Mrs. Stone in honor of School Board Recognition Month. Each board member will receive a certificate of appreciation.
Resolution No. 11-008 Fiscal 2011 Alternative Tax Budget
Mr. MacDonald moved and Mr. Guido seconded the motion to approve the Fiscal 2011 Alternative Tax Budget as shown in Appendix ―B‖.
ROLL CALL: AYES: (5) Mr. Guido, Mr. Lane, Mr. MacDonald, Mr. Snyder, Mrs. Stone
NOES: (0)
The president declared the motion carried.
 
Resolution No. 11-009 Superintendent’s Business
Mr. Guido moved and Mr. Snyder seconded the motion to approve the Superintendent’s Business. Board members discussed the benefits of joining the Ohio School Board Association (OSBA) and the National School Board Association (NSBA).
Resolution No. 11-010 Table NSBA Membership
Mr. Guido moved and Mr. MacDonald seconded the motion to table the requested authorization to pay membership dues in the National School Board Association, January – December 2011 in the amount of $2,875.
ROLL CALL: AYES: (5) Mr. Guido, Mr. Lane, Mr. MacDonald, Mr. Snyder, Mrs. Stone
NOES: (0)
The president declared the motion carried.
Resolution No. 11-011 Superintendent’s Business
Mr. Guido moved and Mr. Snyder seconded the motion to approve the Superintendent’s Business as amended.
- Appoint one member to serve as the Monroe Local School District’s legislative liaison to the Ohio School Board Association for Calendar Year 2011. Mr. MacDonald was appointed.
- Appoint one member to serve as the Monroe Local School District’s student achievement liaison to the Ohio School Board Association for Calendar Year 2011. Mrs. Stone was appointed.
 
- Appoint one member to serve as the Monroe Local School District’s representative with the Monroe Area Community Improvement Corporation. Mr. Snyder was appointed.
- Approve the following legal counsels for the Monroe Board of Education for the Calendar Year 2011 for such matters as may, from time to time, be referred by the Board, Superintendent or Treasurer/CFO.
1. Ennis, Roberts, Fisher – through Butler County ESC Consortium
2. Bricker & Eckler
3. Frost, Brown, Todd
4. Peck, Shaffer, Williams – bond counsel
5. Dinsmore & Shohl
- Appoint the Records Commission of the Monroe Local School District for Calendar Year 2011 comprised of the President of the Board of Education, the Superintendent and the Treasurer/CFO of the district. The Records Commission shall meet at least once each calendar year to establish rules for the retention and disposal of records and to review the same.
- Approve board member compensation for all new terms commencing after the date of this resolution, at the maximum rate allowable per meeting up to a maximum of 24 meetings.
- Approve the Board Service Fund for the year 2011 in the amount of $20,000.
- Approve authorization to pay membership dues in the Ohio School Board Association, as well as an online Briefcase subscription for January – December 2011 in the amount of $5,267.
ROLL CALL: AYES: (5) Mr. Guido, Mr. Lane, Mr. MacDonald, Mr. Snyder, Mrs. Stone
NOES: (0)
The president declared the motion carried.
Resolution No. 11-012 OSBA Legal Assistance Fund
Mr. Snyder moved and Mrs. Stone seconded the motion to approve the participation in the OSBA Legal Assistance Fund and hereby authorize payment of $250 for the year 2011.
ROLL CALL: AYES: (5) Mr. Guido, Mr. Lane, Mr. MacDonald, Mr. Snyder, Mrs. Stone
NOES: (0)
The president declared the motion carried.
 
Resolution No. 11-013 Educators Preferred Corporation Agreement
Mr. Guido moved and Mr. MacDonald seconded the motion to approve the Resolution to begin work with Educators Preferred Corporation.
WHEREAS: The Board of Education, in order to reduce costs and at the same time maintain the highest possible educational standards, and
WHEREAS: If the proposed ESP – Employee Severance Plan which has been presented to the Board of Education is implemented, it can substantially increase retirements or resignations in a manner which reduces salary costs for the district, therefore
 
BE IT RESOLVED: That the proposed ESP – Employee Severance Plan is hereby adopted by the Monroe Local Schools Board of Education on the condition that they include any revisions suggested by the Board’s legal counsel. Further, that EPC – Educators Preferred Corporation be recognized as the Agent and Consultant of Record to implement the Plan as described in the Letter of Agreement between EPC and Monroe Local Schools.
 
BE IT FURTHER RESOLVED: That the Superintendent and the Superintendent’s designees have the authority to sign any documents relating to the severance plan, including any documents relating to a memorandum with MEA and the Group Administration contract/Terminal Funding Agreement/Group Annuity.
BE IT FURTHER RESOLVED: That the Board of Education shall make employer contributions into 403(b) accounts for participants in the ESP – Employee Severance Plan meeting the eligibility requirements described in the Plan provided, however, that any such provider must be on the approved list of providers that is in effect at that time of the employee’s resignation from employment or retirement; and the Board shall continue to have authority to approve or disapprove any of the providers. Such contributions shall not cause any employee to exceed the contribution limits of Section 415(c) of the Internal Revenue Code as applicable to 403(b) plans. It is the intention of the Board of Education that this 403(b) Plan will conform with all federal and state statutory and regulatory requirements applicable to 403(b) plans, except that the program shall not be subject to the requirements of Title I of ERISA because as a governmental employer the Monroe Local Schools is exempted from such requirements.
The Board of Education authorizes the Superintendent and her Designees to act on behalf of the Board of Education with respect to this Plan, and take any and all actions necessary or desirable to implement, maintain, and administer the Plan.
ROLL CALL: AYES: (5) Mr. Guido, Mr. Lane, Mr. MacDonald, Mr. Snyder, Mrs. Stone
NOES: (0)
The president declared the motion carried.
 
Informational
Dates to remember:
January 14 – Staff Development Day – No school for students
January 17 – Martin Luther King Day – No school for staff/students
Resolution No. 11-114 Adjournment
Mr. Snyder moved, and Mr. Guido seconded the motion to adjourn the organizational meeting at 8:06 p.m.
ROLL CALL: AYES: (5) Mr. Guido, Mr. Lane, Mr. MacDonald, Mr. Snyder, Mrs. Stone
NOES: (0)
The president declared the motion carried.
 
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