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Monroe Local Schools January 4, Re-Organizational Agenda
Saturday, January 02, 2010 12:06:20 PM - Monroe Ohio
MONROE LOCAL SCHOOL DISTRICT
231 Macready Avenue
Monroe, Ohio 45050

RE-ORGANIZATIONAL MEETING
    Monday, January 4, 2010
    7:00 p.m.
Monroe Elementary Cafeteria

I.    CALL TO ORDER – Mr. Mike Lane, President Pro Tempore

A.    Pledge of Allegiance

B.    Official Oath – Members of the Board

Brett Guido        Four Year Term
John MacDonald        Four Year Term
Leslie Stone        Four Year Term

I, _______________________________________, do solemnly affirm that I will support the Constitution of the United States and the Constitution of the State of Ohio, and that I will faithfully and impartially discharge my duties as a member of the Monroe Local School District Board of Education, Monroe, Ohio, to the best of my ability, and in accordance with the laws now in effect and hereafter to be enacted, during my continuance in said office until my successor is chosen and qualified.

C.    Roll Call

1.    Brett Guido         _____
2.    Mike Lane         _____
3.    John MacDonald    _____
4.    Chris Snyder         _____
5.    Leslie Stone         _____

D.    Election of President for Calendar Year 2010 (O.R.C. §3313.14) by Mike Lane, Temporary Chair

Nomination        

    Motion by        

Nomination        

    Motion by        

Motion to close nominations

Motion by        ______________________
Second by        ______________________

Guido A/N    Lane A/N      MacDonald A/N     Snyder A/N     Stone A/N
Approved ___  Not Approved ___  Other Action         

*Roll call vote on nominations for president; answer roll call by giving name of person for whom you are voting.

Guido     ___________________________________________
Lane     ___________________________________________
MacDonald     ___________________________________________
Snyder    ___________________________________________
Stone    ___________________________________________

___________________________________________ Declared President

*Note: Oath of office to be administered – Mrs. Kelley Thorpe
I _____________________, do solemnly affirm that I will support the Constitution of the United States and the Constitution of the State of Ohio, and that I will faithfully and impartially discharge my duties as President of the Monroe Local School District Board of Education, Monroe, Ohio, to the best of my ability, and in accordance with the laws now in effect and hereafter to be enacted, during my continuance in said office until my successor is chosen and qualified.

E.    Election of Vice-President for Calendar Year 2010 (O.R.C. §3313.14) by President
    _________________________.

Nomination        

    Motion by        

Nomination        

    Motion by        

Motion to close nominations

Motion by        ______________________
Second by        ______________________

Guido A/N     Lane A/N     MacDonald A/N     Snyder A/N     Stone A/N

Approved ___  Not Approved ___  Other Action         

*Roll call vote on nominations for vice-president; answer roll call by giving name of person for whom you are voting.

Guido     ___________________________________________
Lane     ___________________________________________
MacDonald     ___________________________________________
Snyder    ___________________________________________
Stone    ___________________________________________

___________________________________________ Declared Vice-President

*Note: Oath of office to be administered – Mrs. Kelley Thorpe

I _____________________, do solemnly affirm that I will support the Constitution of the United States and the Constitution of the State of Ohio, and that I will faithfully and impartially discharge my duties as Vice-President of the Monroe Local School District Board of Education, Monroe, Ohio, to the best of my ability, and in accordance with the laws now in effect and hereafter to be enacted, during my continuance in said office until my successor is chosen and qualified.
    
F.    The Oath of Office is administered by President _________________ to the Treasurer Mrs. Kelley Thorpe as follows:

Do you solemnly swear/affirm that you will support the Constitution of the United States and the Constitution of the State of Ohio, and that you will faithfully and impartially discharge your duties as Treasurer of the Board of Education of the Monroe Local School District, County of Butler, Ohio to the best of your ability and in accordance with the laws now in effect and hereinafter to be enacted, during your continuance in said office and until your successor is appointed and qualified?

ANSWER:  I WILL            _____________________________       
    Kelley Thorpe
G.    President recommends time, place and date of board meetings in the calendar year 2010 (O.R.C. §3313.15)

Work Sessions (as needed)    Regular Board Meetings
Time:  7:00 p.m.    Time:  7:00 p.m.
Place:  Elementary Cafeteria    Place:  Elementary Cafeteria
Date:    February 8, 2010    Date:    January 4, 2010 –Organizational
    March 8, 2010        January 25, 2010
    April 12, 2010        February 22, 2010
    May 10, 2010        March 22, 2010
    June 14, 2010        April 26, 2010
    August 9, 2010        May 24, 2010
    September 13, 2010        June 28, 2010
    October 11, 2010        July 19, 2010
    November 8, 2010        August 23, 2010
            September 27, 2010
            October 25, 2010
            November 22, 2010
             December 13, 2010       
Motion by       
Second by       

Guido A/N     Lane A/N     MacDonald A/N     Snyder A/N      Stone A/N

Approved ___  Not Approved ___  Other Action    

H.    President recommends identified positions be bonded (see appendix)

Motion by    _____
Second by    _____

Guido A/N     Lane A/N     MacDonald A/N      Snyder A/N      Stone A/N

Approved ___  Not Approved ___  Other Action    

I.    President recommends the Superintendent be authorized as the representative of the Board of Education in dealing with all matters relative to Federal Programs, the Superintendent be authorized to assign administrative duties for Federal Programs and submit the cost therein for payment through funds issued by the Federal Programs budgets.

Motion by    _____
Second by    _____

Guido A/N     Lane A/N     MacDonald A/N      Snyder A/N     Stone A/N

Approved ___  Not Approved ___  Other Action    

J.    Treasurer Standing Authorizations for 2010
•    Authorize the Treasurer to secure advances from the county Auditor when funds are available and payable to the district.
•    Authorize the Treasurer to invest inactive funds whenever funds are available.
•    Authorize the Treasurer to modify appropriations and advance money from fund to fund as needed.  Modifications must then be presented to the Board for approval.
•    Authorize the Treasurer to pay all bills from within the limits of the appropriate resolution as bills are received and when the merchandise has been received in good condition.
•    Authorize the Treasurer to borrow short-term funds as needed for cash flow purposes

Motion by       
Second by       

Guido A/N     Lane A/N     MacDonald A/N      Snyder A/N      Stone A/N

Approved ___  Not Approved ___  Other Action        

K.    President recommends the following be designated as official newspapers
a.    Middletown Journal News (Cox Publishing)
b.    Cincinnati Enquirer

Motion by    _____
Second by    _____

Guido A/N     Lane A/N     MacDonald A/N      Snyder A/N     Stone A/N

Approved ___  Not Approved ___  Other Action    

II.    PRESENTATION – School Board Recognition Month – Dr. Elizabeth Lolli

III.    TREASURER’S BUSINESS – Mrs. Kelley Thorpe, Treasurer
Recommend the Board approve the Treasurer’s business as listed.

A.    Fiscal 2010 Alternative Tax Budget for submission to the Butler County Budget Commission.  (Board Members have received copies of the 2010 Tax Budget.)

Motion by     _____
Second by    _____

Guido A/N     Lane A/N     MacDonald A/N      Snyder A/N      Stone A/N

Approved ___  Not Approved ___  Other Action        

IV.    SUPERINTENDENT’S BUSINESS – Dr. Elizabeth Lolli
Recommend that the Board approve Superintendent’s business as listed.

A.    To appoint one member to serve as the Monroe Local School District’s legislative liaison to the Ohio School Board’s Association for Calendar Year 2010.

Appointee    

B.    To appoint one member to serve as the Monroe Local School District’s student achievement liaison to the Ohio School Board’s Association for Calendar Year 2010.

Appointee       

C.    To appoint one member to serve as the Monroe Local School District’s representative with the Monroe Area Community Improvement Corporation.

Appointee _______________________________________

D.    To approve the following legal counsels for the Monroe Board of Education for the Calendar Year 2010, for such matters as may from time to time be referred by the Board, Superintendent or Treasurer/CFO.

1.    Ennis, Roberts, Fischer – through Butler County ESC Consortium
2.    Bricker & Eckler
3.    Frost, Brown, Todd

E.    To appoint the Records Commission of the Monroe Local School District for Calendar Year 2010, comprised of the President of the Board of Education and the Superintendent and Treasurer/CFO of the district.  The Records Commission shall meet at least once each calendar year to establish rules for the retention and disposal of records and to review same.

F.    To approve board member compensation for all new terms commencing after the date of this resolution, at the maximum rate allowable per meeting up to a maximum of 24 meetings.

G.    To approve the Board Service Fund for the year 2010 in the amount of $20,000.

H.    To approve authorization to pay membership dues in the Ohio School Boards Association, as well as Briefcase subscription, for January – December 2010 in the amount of $4,831.00.

I.    To approve authorization to pay membership dues in the National School Board Association, January – December 2010 in the amount of $2,800.00.

Motion by       
Second by       

Guido A/N     Lane A/N     MacDonald A/N      Snyder A/N      Stone A/N

    Approved ___  Not Approved ___  Other Action

J.    To approve participation in the OSBA Legal Assistance Fund in the amount of $250 for the year 2010.

Motion by    _____
Second by       

Guido A/N     Lane A/N     MacDonald A/N      Snyder A/N      Stone A/N

    Approved ___  Not Approved ___  Other Action

V.    INFORMATIONAL

A.    Dates to Remember:
January 6 – Early Release Day
January 15 – Staff Development Day – No School for students
January 18 – Martin Luther King Day – No school for staff/students
January 20 – Early Release Day

VI.    ADJOURNMENT

    Motion by       
    Second by       

Guido A/N     Lane A/N     MacDonald A/N      Snyder A/N      Stone A/N

    Approved ___  Not Approved ___  Other Action        

THE BOARD OF EDUCATION – CITIZEN PARTICIPATION

Meetings of the Board of Education shall be open to the public.  All citizen communications to the Board shall be addressed to the Board of Education.  Citizens who wish to present any matter of concern to the schools shall make written request to the Board of Education prior to the meeting.  This shall come under Public Participation on Agenda Items.  The Board may, in case of emergency, by majority vote, give visitors who have not presented a written request, an opportunity to present problems to the Board.  They may table action on unexpected business until proper study can be made.  Visitors who wish to speak must be recognized by the President of the Board or the presiding officer.  Recognized citizen should rise and give his/her name before addressing the Board.  Per Policy 0169.1, any visitor wishing to speak must be a resident of the district. The president shall allot a visitor, at the appropriate time, not more than three minutes unless the time is increased or decreased by a majority vote of the Board. Upon request to the Superintendent, the District shall make reasonable accommodation for a disabled person to be able to participate in this activity.

•    Executive Sessions may be proposed at any time during the meeting by any Board Member for any purpose authorized by law.

•    Per Policy 0166, public complaints about district personnel may be heard in Executive Session.



   
 
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