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Monroe Local Schools March 24 Meeting Agenda
Monday, March 24, 2008 12:10:20 PM - Monroe Ohio

MONROE LOCAL SCHOOL DISTRICT
231 Macready Avenue
Monroe, Ohio 45050

REGULAR MEETING

March 24, 2008

7:00 p.m.

Monroe Elementary Cafeteria

I. CALL TO ORDER - Mr. Tom Leeds, President

A. Roll Call

1. Tom Birdwell _____

2. Mike Irwin _____

3. Mike Lane _____

4. Tom Leeds _____

5. Chris Snyder _____

B. Pledge of Allegiance

II. COMMUNICATIONS

A. Comments from the Public

III. DISCUSSION

A. Building Usage

IV. TREASURER’S CONSENT AGENDA – Mr. Tom Leeds, President

Recommend the Board approve the Consent Agenda

Move: _____

Second: _____

1. Tom Birdwell _____

2. Mike Irwin _____

3. Mike Lane _____

4. Tom Leeds _____

5. Chris Snyder _____

V. TREASURER’S BUSINESS – Mrs. Kelley Thorpe

Recommend the Board approve the minutes and other Treasurer’s business as listed.

A. MINUTES of the Regular Meeting of February 25, 2008, and Work Session of

March 10, 2008. Att. 1A and 1B

B. MONTHLY FINANCIAL REPORT, February 2008. Att. 2

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MOTION: _____

SECOND: _____

Birdwell A/N Irwin A/N Lane A/N Leeds A/N Snyder A/N

Approved _____ Not Approved _____ Other Action _____

C. A RESOLUTION DECLARING AN URGENT NECESSITY AND

AUTHORIZING THE MONROE LOCAL SCHOOL DISTRICT TREASURER

TO ENTER AN AGREEMENT WITH A KITCHEN FURNISHING PROVIDER

FOR THE PURCHASE AND INSTALLATION OF KITCHEN FURNISHINGS

AT THE MONROE PRIMARY SCHOOL FOR AN AMOUNT NOT TO EXCEED

$___________ UNDER THE URGENT NECESSITY EXEMPTION FROM THE

STATUTORY COMPETITIVE BIDDING PROCESS.

_________________ moved the adoption of the following Resolution:

WHEREAS, the Monroe Local School District (“District”) has engaged Steed,

Hammond, and Paul architects and Joby Smith & Associates, a kitchen design firm, to

plan and design a kitchen renovation in the Monroe Primary School (“School”) to be

completed before the start of the 2008-09 school year.

WHEREAS, the architectural renderings and kitchen designs were recently completed to

the extent that the kitchen designer was able to inform the District about the furnishings

that it must purchase.

WHEREAS, the District has learned that in order to receive the kitchen furnishings and

install them before the start of the 2008-09 school year, it must order the furnishings

immediately.

WHEREAS, the District does not have time to subject this project to a formal

competitive bidding process; and

WHEREAS, the absence of a kitchen will materially interfere with the School’s

operation and educational mission; and

WHEREAS, the District has attempted in good faith to obtain several informal bids for

the purchase and installation of kitchen furnishings, despite its short timeline; and

WHEREAS, the lowest and best bid was submitted by _______________________,

which offered to sell and install the necessary kitchen furnishings in the School, for

$_______; and;

WHEREAS, _________________________will be able to deliver and install the kitchen

furnishings on or before the first day of school; and

WHEREAS, no other bid offered to sell and install the same kitchen furnishings for less

overall expense within the same timeframe;

NOW, THEREFORE, BE IT RESOLVED, that pursuant to Ohio Revised Code §

3313.46(A), the Monroe Local School District hereby declares an urgent necessity to

purchase and install kitchen furnishings in the Monroe Primary School in order to avoid a

material interference in the School’s operation and educational mission.

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NOW, THEREFORE, BE IT FURTHER RESOLVED, that pursuant to Ohio Revised

Code § 3313.47, the Monroe Local School District authorizes its Treasurer to enter an

agreement with ____________________________ for the purchase and installation of

kitchen furnishings in the Monroe Primary School for an amount not to exceed

$________________.

SECOND: _____

Birdwell A/N Irwin A/N Lane A/N Leeds A/N Snyder A/N

Approved _____ Not Approved _____ Other Action _____

VI. SUPERINTENDENT’S CONSENT AGENDA – Mr. Tom Leeds, President

Recommend the Board approve the Consent Agenda

Move: _____

Second: _____

1. Tom Birdwell _____

2. Mike Irwin _____

3. Mike Lane _____

4. Tom Leeds _____

5. Chris Snyder _____

VII. SUPERINTENDENT’S BUSINESS – Dr. Elizabeth Lolli

A. PERSONNEL

1. Recommend the Board approve a two year administrative contract for Robert

Leahy, High School Principal.

MOTION: _____

SECOND: _____

Birdwell A/N Irwin A/N Lane A/N Leeds A/N Snyder A/N

Approved _____ Not Approved _____ Other Action _____

2. Recommend the Board approve a two year administrative contract for Robert

Millisor, Assistant High School Principal.

MOTION: _____

SECOND: _____

Birdwell A/N Irwin A/N Lane A/N Leeds A/N Snyder A/N

Approved _____ Not Approved _____ Other Action _____

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3. Recommend the Board approve a two year administrative contract for Patti

Shull, Elementary Principal.

MOTION: _____

SECOND: _____

Birdwell A/N Irwin A/N Lane A/N Leeds A/N Snyder A/N

Approved _____ Not Approved _____ Other Action _____

4. Recommend the Board approve a two year administrative contract for Jody

Long, Primary Principal.

MOTION: _____

SECOND: _____

Birdwell A/N Irwin A/N Lane A/N Leeds A/N Snyder A/N

Approved _____ Not Approved _____ Other Action _____

5. To approve Certificated Contract adjustments, Att. 3A

6. To approve Non-Certificated contract adjustments, Att. 3B

7. To approve the certificated resignations listed. Att. 4A

8. To approve hiring non-certificated personnel, Att. 5B

9. To approve certificated supplemental contracts. Att. 6A

10. To adopt the following Resolution:

Part 1. WHEREAS the Monroe Local School District Board of Education has offered

the following positions:

Assistant Baseball

JV Baseball (1/2)

9th Baseball (1/2)

Assistant Softball

Assistant Varsity Girls Track

JH Asst. Boys Track Coach

WHEREAS, a vacancy exists in the positions listed; and

WHEREAS, the positions listed have been offered to the current employees of the

Monroe Local School District who have a license issued under Section 3319.22 of the

Ohio Revised Code and no such person whom the Board of Education considers to be

qualified for the position has applied for and accepted the position; and

5

WHEREAS, the positions listed have been advertised as available to any individual

not employed by the Monroe Local School District who has a license issued under

Section 3319.22 of the Ohio Revised Code, and no such person whom the Board of

Education considers to be qualified for the position has applied for and accepted the

position; and

WHEREAS, those listed, who do not hold a license issued pursuant to Section

3319.22 of the Ohio Revised Code, have applied for the position, and the Board of

Education has determined that those listed are qualified for the position.

NOW, THEREFORE, BE IT RESOLVED THAT those listed be employed in the

above named positions for the 2007/2008 school year.

11. To approve hiring of non-certificated supplemental contracts. Att. 6B

MOTION: _____

SECOND: _____

Birdwell A/N Irwin A/N Lane A/N Leeds A/N Snyder A/N

Approved _____ Not Approved _____ Other Action _____

12. To adopt the Resolution to Suspend an Administrative Contract in Accordance

with Section 3319.171 of the Ohio Revised Code and Board Policy 1540.

WHEREAS, in accordance with R.C. 3319.171, the Monroe Local School District

Board of Education (hereafter the “Board”) has adopted Board Policy 1540 which

provides for the suspension of administrative contracts; and

WHEREAS, pursuant to Board Policy 1540, the Board has received a

recommendation from the Superintendent for a reduction in force in the administrative

staff; and

WHEREAS, in accordance with Board Policy 1540, the Board has determined that a

reduction in force in the administrative staff is necessary as a result of financial

conditions affecting the District and the reorganization and/or consolidation of

administrative functions due to the decision to privatize the position of Coordinator of

Technology which will result in financial savings and increased efficiency for the

Board; and

WHEREAS, the Board wishes to abolish the position of Coordinator of Technology

and indefinitely suspend the contract of the Coordinator of Technology effective

August 1, 2008; and

WHEREAS, the Board has complied with all applicable requirements of R.C.

3319.171 and Board Policy 1540, including providing the Coordinator of Technology

with at least fifteen days written notice of the intended suspension.

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NOW, THEREFORE, BE IT RESOLVED by the Monroe Local School District

Board of Education as follows:

SECTION I

The position of Coordinator of Technology is hereby abolished effective August 1,

2008.

SECTION II

In accordance with R.C. 3319.171 and Board Policy 1540, and for financial conditions

affecting the District and the reorganization and/or consolidation of administrative

functions due to the decision to privatize the position of Coordinator of Technology

which will result in financial savings and increased efficiency for the Board, the

following administrative contract shall be suspended indefinitely effective August 1,

2008:

Mandy VanCleave – Coordinator of Technology

SECTION III

The Superintendent shall provide written notice of the contract suspension to Mandy

VanCleave as soon as possible and said notice shall include notice of the right to recall

in accordance with Board Policy 1540.

SECTION IV

IT IS FOUND AND DETERMINED that all formal action of this Board concerning

or related to the adoption of this Resolution was adopted in an open meeting of this

Board, and all deliberations of this Board and any of its committees that resulted in

such formal actions were adopted in meetings open to the public, in compliance with

all applicable requirements of the Ohio Revised Code.

_________________________ moved and _____________________ seconded the

motion that the above Resolution be adopted.

Upon roll call and the adoption of the Resolution, the vote was as follows:

Yeas: Nays:

ADOPTED this 24 day of March, 2008.

______________________________

Treasurer

MOTION: _____

SECOND: _____

Birdwell A/N Irwin A/N Lane A/N Leeds A/N Snyder A/N

7

Approved _____ Not Approved _____ Other Action _____

B. SUPERINTENDENT’S OTHER BUSINESS

1. Recommend that the Board approve Open Enrollment Busing

MOTION: _____

SECOND: _____

Birdwell A/N Irwin A/N Lane A/N Leeds A/N Snyder A/N

Approved _____ Not Approved _____ Other Action _____

2. Recommend that the Board approve an increase in fees for 2008/2009 school

year.

MOTION: _____

SECOND: _____

Birdwell A/N Irwin A/N Lane A/N Leeds A/N Snyder A/N

Approved _____ Not Approved _____ Other Action _____

3. Recommend that the Board approve the school calendar for the school year

2008/2009, Att. 7

MOTION: _____

SECOND: _____

Birdwell A/N Irwin A/N Lane A/N Leeds A/N Snyder A/N

Approved _____ Not Approved _____ Other Action _____

VIII. INFORMATIONAL

IX. DISCUSSION AND COMMENTS FROM THE BOARD

A. Legislative

B. Student Achievement

C. Finance

D. Facilities

E. Butler Tech

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G. MEA

X. OTHER BUSINESS

A. EXECUTIVE SESSION - O.R.C. 121.22

For the following:

1. The appointment, employment, dismissal, discipline, promotion, demotion, or

compensation of public employees or regulated individuals, or the investigation

of charges or complaints against a public employee or regulated individual

unless such person requests a public hearing

MOTION: _____

SECOND: _____

Birdwell A/N Irwin A/N Lane A/N Leeds A/N Snyder A/N

Approved _____ Not Approved _____ Other Action _____

XI. ADJOURNMENT

MOTION: _____

SECOND: _____

Birdwell A/N Irwin A/N Lane A/N Leeds A/N Snyder A/N

Approved _____ Not Approved _____ Other Action _____

Sincerely,

Elizabeth J. Lolli, Ph.D.

Superintendent

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