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Monroe Local Schools Meeting Agenda for May 26, 2009
Friday, May 22, 2009 4:48:24 PM - Monroe Ohio
MONROE LOCAL SCHOOL DISTRICT
231 Macready Avenue
Monroe, Ohio 45050


REGULAR MEETING
May 26, 2009
7:00 p.m.
Monroe Elementary Cafeteria

I.    CALL TO ORDER -     Mr. Tom Leeds, President
A.    Roll Call
1.    Tom Birdwell        _____
2.    Mike Irwin        _____
3.    Mike Lane        _____
4.    Tom Leeds        _____
5.    Chris Snyder        _____   

B.    Pledge of Allegiance

II.    CONSENT AGENDA – Mr. Tom Leeds, President
Recommend the Board approve the Consent Agenda
MOTION:        _____
SECOND:        _____

Birdwell A/N    Irwin A/N      Lane A/N      Leeds A/N     Snyder A/N

Approved    _____         Not Approved   _____     Other Action   _____

III.    PRESENTATIONS
A.    Women Making History Essay Contest Award Winner

IV.    COMMUNICATIONS
A.    Comments from the Public

V.    DISCUSSION
A.    Soccer Proposal – Barry Randolph
B.    Fees – Debbie Sander

VI.    TREASURER’S BUSINESS – Mrs. Kelley Thorpe
Recommend the Board approve the minutes and other Treasurer’s business as listed.
A.    MINUTES of the Special Meeting of April 27, 2009, Regular Meeting of  April 27, 2009,  and the Regular Meeting of May 11, 2009, Att. 1A, 1B, and 1C

B.    MONTHLY FINANCIAL REPORT,  April 2009, Att. 2

MOTION:    _____

SECOND:    _____

Birdwell A/N    Irwin A/N      Lane A/N      Leeds A/N     Snyder  A/N

Approved    _____         Not Approved   _____     Other Action   _____

C.    BE IT RESOLVED, upon the recommendation of the Treasurer, the Board of Education approves the May 2009 Five-Year Forecast Update as required under Ohio Law.

MOTION: _____

SECOND:    _____

Birdwell A/N    Irwin A/N      Lane A/N      Leeds A/N     Snyder  A/N

Approved    _____         Not Approved   _____     Other Action   _____

D.    TO APPROVE RESOLUTION DECLARING IT NECESSARY TO SUBSITUTE LEVIES OF TAXES IN EXCESS OF THE TEN-MILL LIMITATION

WHEREAS, the renewal of an emergency tax levy generating $1,500,000 per year for current operating expenses for the purpose of avoiding an operating deficit (the "2004 Emergency Renewal Levy") was affirmatively voted by the electors of Monroe Local School District (the "District") on November 2, 2004;

WHEREAS, the 2004 Emergency Renewal Levy was first placed on the 2005 tax list and duplicate for first collection in calendar year 2006;

WHEREAS, the 2004 Emergency Renewal Levy is a five-year tax levy that will be in the final year of collection in calendar year 2010;

WHEREAS, the renewal of an emergency tax levy generating $930,418 per year for current operating expenses for the purpose of avoiding an operating deficit (the "2006A Emergency Renewal Levy") was affirmatively voted by the electors of Monroe Local School District (the "District") on August 8, 2006;

WHEREAS, the 2006A Emergency Renewal Levy was first placed on the 2006 tax list and duplicate for first collection in calendar year 2007;

WHEREAS, the 2006A Emergency Renewal Levy is a five-year tax levy that will be in the final year of collection in calendar year 2011;

WHEREAS, the renewal of an emergency tax levy generating $1,119,280 per year for current operating expenses for the purpose of avoiding an operating deficit (the "2006B Emergency Renewal Levy") was affirmatively voted by the electors of Monroe Local School District (the "District") on November 7, 2006;

WHEREAS, the 2006B Emergency Renewal Levy was first placed on the 2006 tax list and duplicate for first collection in calendar year 2007;

WHEREAS, the 2006B Emergency Renewal Levy is a five-year tax levy that will be in the final year of collection in calendar year 2011;

WHEREAS, this Board of Education desires to substitute the 2004 Emergency Renewal Levy, the 2006A Emergency Renewal Levy and the 2006B Emergency Renewal Levy (collectively the "Emergency Renewal Levies") for a substitute tax levy pursuant to Section 5705.199 of the Ohio Revised Code.

NOW THEREFORE, BE IT RESOLVED by the Board of Education of the Monroe Local School District:

SECTION 1. That the amount of revenue which may be raised in this District by all tax levies which this District is authorized to impose, when combined with all revenues to be received from the State of Ohio and the Federal Government, will be insufficient to provide for the necessary requirements of the District.

SECTION 2. That pursuant to the provisions of Section 5705.199 of the Ohio Revised Code, it is necessary that a substitute tax be levied in excess of the ten-mill limitation for the benefit of this District, for the purpose of providing for the necessary requirements of the District, which substitute tax levy shall wholly substitute the Emergency Renewal Levies.

SECTION 3. That the question of the passage of said substitute tax levy shall be submitted to the electors of the District at an election to be held on November 3, 2009. If approved by the electors, said substitute tax levy shall first be placed upon the 2009 tax list and duplicate, for first collection in calendar year 2010, and shall be in effect for a continuing period of time. If approved, any remaining years on any of the three existing levies will not be collected after tax year 2008 collection year 2009.

SECTION 4. That in the initial year the substitute tax levy is in effect, the tax levy shall generate proceeds in the amount of $3,549,698, and in each subsequent year the substitute tax levy is in effect, the substitute tax levy shall generate a specified amount of revenue equal to the sum of following: (a) the dollar amount of proceeds derived from the substitute tax levy in the prior year and (b) the dollar amount equal to the product of the total taxable value of all taxable real property in the District in the then-current year, excluding carryover property, multiplied by the annual levy, expressed in mills for each one dollar of valuation, that was required to produce the annual dollar amount of the levy in the prior year, provided this amount shall not be less than zero.

SECTION 5. That the Treasurer of this Board of Education be and is hereby directed to certify forthwith a copy of this resolution to the County Auditor at least eighty (80) days prior to said election as required by law requesting that said County Auditor certify to this Board of Education the total current tax valuation of the District and to calculate and certify the annual tax levy which will be required to produce the annual amount set forth in Section 4 hereof, in accordance with Sections 5705.199 and 5705.195 of the Ohio Revised Code, as well as Section 5705.03 of the Ohio Revised Code.

SECTION 6. It is found and determined that all formal actions of this Board of Education concerning and relating to the adoption of this resolution were adopted in an open meeting of this Board of Education, and that all deliberations of this Board of Education, and of any of its committees that resulted in such formal action, were in meetings open to the public, in compliance with all legal requirements, including Section 121.22 of the Ohio Revised Code, and the rules of this Board of Education adopted in accordance therewith.
MOTION:    _____

SECOND:    _____

Birdwell A/N    Irwin A/N      Lane A/N      Leeds A/N     Snyder  A/N

Approved    _____         Not Approved   _____     Other Action   _____

VII.    SUPERINTENDENT’S BUSINESS – Dr. Elizabeth Lolli
Recommend the Board approve items as listed.
A.    PERSONNEL
1.    To approve the stipend payment for Vocabulary Training and Balanced Literacy as listed, payable after the class in June. Att. 3

2.    To approve hiring the certificated personnel listed. Att. 4

MOTION:    _____

SECOND:    _____

Birdwell A/N    Irwin A/N      Lane A/N      Leeds A/N     Snyder  A/N

Approved    _____         Not Approved   _____     Other Action   _____

B.    SUPERINTENDENT’S OTHER BUSINESS
Recommend that the Board approve other Superintendent’s business as listed.

1.    To accept the following donations:
·    Donation of $130 from Rocky Heflin for choir robes.
·    Donation of $125 from Don & Raylene Pelfrey for choir robes.
·    Donation of $125 from Ted & Nancy Karchner for choir robes.
·    Donation of $125 from Sheilia Holbrock for choir robes.
·    Donation of $125 from Elizabeth Lolli for choir robes.
·    Donation of $125.00 from Phyllis & Charles Rouster for choir robes.
·    Donation of $215.19 from the Middletown Community Foundation to the baseball team.
·    Donation of $100 from Gregory Smith for the follies.

    MOTION: _____

SECOND:    _____

Birdwell A/N    Irwin A/N      Lane A/N      Leeds A/N     Snyder  A/N

Approved    _____         Not Approved   _____     Other Action   _____


2.    Recommend approval of the Smart Solutions contract for 2009/2010 (Board has received copies of the contract).

MOTION: _____

SECOND: _____

Birdwell A/N    Irwin A/N      Lane A/N      Leeds A/N     Snyder  A/N

Approved    _____         Not Approved   _____     Other Action   _____

3.    Recommend approval of a contract with Fanning Howey Associates for prebond work at no charge to the district. (Board has received copies of the contract).

    MOTION: _____

SECOND:    _____

Birdwell A/N    Irwin A/N      Lane A/N      Leeds A/N     Snyder  A/N

Approved    _____         Not Approved   _____     Other Action   _____

4.    TO APPROVE RESOLUTION APPROVING AGREEMENT TO ESTABLISH THE SOUTHWEST OHIO COMPUTER ASSOCIATION COUNCIL OF GOVERNMENTS

WHEREAS, a regional council of governments to be known as the Southwest Ohio Computer Association Council of Governments, is being formed by the Governing Boards and Boards of Education of several educational service centers and school districts in the State of Ohio for the purpose of undertaking a cooperative purchasing program to obtain commodities and services most commonly used by the members with the best quality and price, and of serving as a resource on matters related to business operations; and

WHEREAS, the Board of Education of the Monroe Local School District desires that the Monroe Local Schools join the Southwest Ohio Computer Association Council of Governments for the same purpose.

NOW, THEREFORE, BE IT RESOLVED THAT the Monroe Local School District  shall join the Southwest Ohio Computer Association Council of Governments, effective July 1, 2009, in accordance with the proposed terms of the Southwest Ohio Computer Association Council of Governments’ Agreement, a copy of which is attached hereto and made a part hereof; and

BE IT FURTHER RESOLVED THAT the Superintendent is hereby authorized and directed, on behalf of Monroe Local School Board of Education, to execute and deliver the Agreement for establishment of the Southwest Ohio Computer Association Council of Governments; and

BE IT FURTHER RESOLVED THAT the Superintendent, or his/her designee, is hereby authorized and directed, on behalf of the Monroe Local School Board of Education, to execute and deliver such documents and take such actions as may be necessary or appropriate at any time or from time to time in connection with the Monroe Local School Board of Education’s participation in any cooperative program under the terms of the Agreement for the establishment of the Southwest Ohio Computer Association Council of Governments; and

BE IT FURTHER RESOLVED THAT the Treasurer is hereby authorized and directed to certify and remit when due to the Southwest Ohio Computer Association all funds necessary to pay for the Monroe Local School Board of Education’s participation in the Southwest Ohio Computer Association Council of Governments and its cooperative program; and

BE IT FURTHER RESOLVED THAT the Superintendent, or his/her designee, is hereby authorized and directed, on behalf of the Monroe Local School Board of Education to provide authorization on behalf of the Board of Education to adopt the Agreement forming the Southwest Ohio Computer Association Council of Governments at the initial meeting of the members of the Southwest Ohio Computer Association Council of Governments; and

BE IT FURTHER RESOLVED THAT the initial meeting of the members of the Southwest Ohio Computer Association Council of Governments shall be held on July 16, 2009 at 12:30 o’clock p.m., at the Southwest Ohio Computer Association, or such other date, time and location as determined and announced by the Executive Director of the Southwest Ohio Computer Association

MOTION:    _____

SECOND:    _____

Birdwell A/N    Irwin A/N      Lane A/N      Leeds A/N     Snyder  A/N

Approved    _____         Not Approved   _____     Other Action   _____

VIII.    DISCUSSION AND COMMENTS FROM THE BOARD
A.    Legislative
B.    Student Achievement
C.    Finance
D.    Facilities
E.    Butler Tech
G.    MEA
IX.    OTHER BUSINESS
A.    EXECUTIVE SESSION -  O.R.C. 121.22
For the following:
1.     The appointment, employment, dismissal, discipline, promotion, demotion, or compensation of public employees or regulated individuals, or the investigation of charges or complaints against a public employee or regulated individual unless such person requests a public hearing.
MOTION:    _____

SECOND:    _____

Birdwell A/N    Irwin A/N      Lane A/N      Leeds A/N     Snyder  A/N

Approved    _____         Not Approved   _____     Other Action   _____

X.    ADJOURNMENT
MOTION:    _____

SECOND:    _____

Birdwell A/N    Irwin A/N      Lane A/N      Leeds A/N     Snyder  A/N

Approved    _____         Not Approved   _____     Other Action   _____
       
THE BOARD OF EDUCATION – CITIZEN PARTICIPATION
Meetings of the Board of Education shall be open to the public.  All citizen communications to the Board shall be addressed to the Board of Education.  Citizens who wish to present any matter of concern to the schools shall make written request to the Board of Education prior to the meeting.  This shall come under Public Participation on Agenda Items.  The Board may, in case of emergency, by majority vote, give visitors who have not presented a written request, an opportunity to present problems to the Board.  They may table action on unexpected business until proper study can be made.  Visitors who wish to speak must be recognized by the President of the Board or the presiding officer.  Recognized citizen should rise and give his/her name before addressing the Board.  Per Policy 0169.1, any visitor wishing to speak must be a resident of the district. The president shall allot a visitor, at the appropriate time, not more than three minutes unless the time is increased or decreased by a majority vote of the Board.
·    Executive Sessions may be proposed at any time during the meeting by any Board Member for any purpose authorized by law.

·    Per Policy 0166, public complaints about district personnel may be heard in Executive Session.

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