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Monroe School Board Meeting Agenda for May 12, 2008
Monday, May 12, 2008 5:08:15 PM - Monroe Ohio

MONROE LOCAL SCHOOL DISTRICT

231 Macready Avenue

Monroe, Ohio 45050

REGULAR MEETING

May 12, 2008

7:00 p.m.

Monroe Elementary Cafeteria

I. CALL TO ORDER - Mr. Tom Leeds, President

A. Roll Call

1. Tom Birdwell _____

2. Mike Irwin _____

3. Mike Lane _____

4. Tom Leeds _____

5. Chris Snyder _____

B. Pledge of Allegiance

II. CONSENT AGENDA – Mr. Tom Leeds, President

Recommend the Board approve the Consent Agenda

Move: _____

Second: _____

1. Tom Birdwell _____

2. Mike Irwin _____

3. Mike Lane _____

4. Tom Leeds _____

5. Chris Snyder _____

III. PRESENTATIONS

A. Certificate of Appreciation

IV. COMMUNICATIONS

A. Comments from the Public

V. DISCUSSION

A. Technology Companies Sharing – Smart Solutions, Computer Service Now, Epiphany

B. Five Year Forecast

VI. TREASURER’S BUSINESS – Mrs. Kelley Thorpe

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Recommend the Board approve the minutes and other Treasurer’s business as listed.

A. MINUTES of the Regular Meeting of April 28, 2008 and Special Meeting of May 2,

2008, Att. 1A and 1B

B. Vandecar submission

C. A RESOLUTION DECLARING AN URGENT NECESSITY AND

AUTHORIZING THE MONROE LOCAL SCHOOL DISTRICT

TREASURER TO ENTER AN AGREEMENT FOR THE PURCHASE AND

INSTALLATION OF ROOF RENOVATIONS AT THE MONROE

PRIMARY SCHOOL FOR AN AMOUNT NOT TO EXCEED $202,867

UNDER THE URGENT NECESSITY EXEMPTION FROM THE

STATUTORY COMPETITIVE BIDDING PROCESS.

WHEREAS, the Monroe Local School District (“District”) has engaged a roofing consulting firm

to locate and install necessary roof renovations at the Monroe Primary School (“School”) to be

completed before the start of the 2008-09 school year.

WHEREAS, it is the desire of the District that all roofing repairs be performed when students are

not present in the building.

WHEREAS, the District has learned that in order to complete the roof renovations before the start

of the 2008-09 school year, it must order the materials immediately.

WHEREAS, the District does not have time to subject this project to a formal competitive bidding

process; and

WHEREAS, the disrepair of the roof will materially interfere with the School’s operation and

educational mission; and

WHEREAS, through the roofing consulting firm, the District has attempted in good faith to obtain

several informal bids for the purchase and installation of roofing materials, despite its short timeline;

and

WHEREAS, the lowest and best bid was submitted by Kelley & Carpenter, which offered to

purchase and install the necessary roof renovations for the School, for $202,867; and;

WHEREAS, Kelley & Carpenter will be able to install the roofing renovations on or before the

beginning of the 2008-09 school year; and

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WHEREAS, no other bid offered to purchase and install the roofing materials for less overall

expense within the same timeframe;

NOW, THEREFORE, BE IT RESOLVED, that pursuant to Ohio Revised Code § 3313.46(A),

the Monroe Local School District hereby declares an urgent necessity to purchase and install roofing

materials on the Monroe Primary School in order to avoid a material interference in the School’s

operation and educational mission.

NOW, THEREFORE, BE IT FURTHER RESOLVED, that pursuant to Ohio Revised Code §

3313.47, the Monroe Local School District authorizes its Treasurer to enter an agreement with Kelley

& Carpenter for the purchase and installation of roofing materials in the Monroe Primary School for an

amount not to exceed $202,867, which may be financed through a lease agreement at the treasurer’s

discretion.

MOTION: _____

SECOND: _____

Birdwell A/N Irwin A/N Lane A/N Leeds A/N Snyder A/N

Approved _____ Not Approved _____ Other Action _____

VII. SUPERINTENDENT’S BUSINESS – Dr. Elizabeth Lolli

Recommend the Board approve items as listed.

A. PERSONNEL

1. TO APPPROVE THE RESOLUTION TO POST PUBLIC NOTICE AND SET

PUBLIC HEARING AS REQUIRED BY OHIO REVISED CODE SECTION

3307.35

WHEREAS, Robert Leahy, Building Principal of Monroe High School, has informed the Board

of Education of the Monroe Local School District that he intends to retire effective June 30,

2008, and that Mr. Leahy desires to be reemployed by the Monroe Local School District

subsequent to his retirement; and

WHEREAS, Ohio Revised Code Section 3307.353 requires a Board of Education to give public

notice that it will hold a public meeting to consider Robert Leahy’s reemployment as a

superannuate to the position of Building Principal at Monroe High School for which Mr. Leahy

plans to retire as of June 30, 2008; and

WHEREAS, a draft of the proposed public notice to appear in a newspaper of general

circulation within the School District is attached hereto and incorporated herein as Exhibit “A”.

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NOW, THEREFORE, BE IT RESOLVED by the Monroe Local School District Board of

Education as follows:

SECTION I

The Board hereby authorizes and instructs the Treasurer of the Monroe Local School District to

make arrangements that the public notice attached hereto and incorporated herein as Exhibit “A”

shall appear in a newspaper of general circulation within the School District on May 13, 2008 in

order to provide the requisite “public notice” as prescribed by Ohio statutory law.

SECTION II

WHEREAS, in accordance with the public notice attached hereto and incorporated herein as

Exhibit “A”, the public hearing required under Ohio Revised Code Section 3307.353 shall occur

on May 27, 2008 at 7:00 p.m. at Monroe Elementary School, 230 Yankee Road, Monroe, Ohio

45050.

SECTION III

IT IS FOUND AND DETERMINED that all formal action of this Board of Education

concerning or related to the adoption of this Resolution was adopted in an open meeting of this

Board, and all deliberations of this Board that resulted in such formal action were adopted in

meetings open to the public, in compliance with all applicable requirements of the Ohio Revised

Code.

Exhibit “A”

The Monroe Local School District Board of Education hereby gives public

notice in accordance with Ohio Revised Code 3307.353 that it will hold a

public meeting to consider the reemployment of Robert Leahy, Building

Principal of Monroe High School, as a superannuate to the same position for

which Mr. Leahy will retire from as of June 30, 2008. The public meeting

will occur on May 27, 2008 at 7:00 p.m. at Monroe Elementary School, 230

Yankee Road, Monroe, Ohio 45050. The Board will consider his

retire/rehire option on June 23, 2008 (board meeting). The Board provides

this notice at least 60 days prior to the date of Mr. Leahy’s rehiring and

certifies that the public meeting required pursuant to Ohio law shall take

place between 15 and 30 days before the reemployment of Mr. Leahy as a

superannuate is approved by the Board. The meeting to consider rehiring

Mr. Leahy will occur on July 21, 2008. All interested persons are invited to

attend.

2. To approve the certificated resignations listed. Att. 2A

3. To approve the contract adjustment listed. Att. 3B

MOTION: _____

SECOND: _____

Birdwell A/N Irwin A/N Lane A/N Leeds A/N Snyder A/N

Approved _____ Not Approved _____ Other Action _____

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B. SUPERINTENDENT’S OTHER BUSINESS

Recommend that the Board approve other Superintendent’s business as listed.

1. To accept the Quandel Construction Management Contract permitting Quandel

to serve as owner’s representative in facility matters. (board received copies

earlier).

2. To accept the contract for Proposal for Architectural Services from DiMaio,

consulting contract to review the feasibility of LMHS as a school site. (board

received copies earlier).

3. To approve Membership in the OHSAA for 2008/2009 school year.

4. To approve NEOLA policies (board received copies earlier)

Policy Numbers:

7420

8405

8453.02

MOTION: _____

SECOND: _____

Birdwell A/N Irwin A/N Lane A/N Leeds A/N Snyder A/N

Approved _____ Not Approved _____ Other Action _____

VIII. INFORMATIONAL

A.

IX. OTHER BUSINESS

A. EXECUTIVE SESSION - O.R.C. 121.22

For the following:

1. The appointment, employment, dismissal, discipline, promotion, demotion, or

compensation of public employees or regulated individuals, or the investigation

of charges or complaints against a public employee or regulated individual

unless such person requests a public hearing

MOTION: _____

SECOND: _____

Birdwell A/N Irwin A/N Lane A/N Leeds A/N Snyder A/N

Approved _____ Not Approved _____ Other Action _____

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X. ADJOURNMENT

MOTION: _____

SECOND: _____

Birdwell A/N Irwin A/N Lane A/N Leeds A/N Snyder A/N

Approved _____ Not Approved _____ Other Action _____

Sincerely,

Elizabeth J. Lolli, Ph.D.

Superintendent

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