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Monroe School Board Meeting June 8, 2009
Thursday, June 18, 2009 8:25:43 AM - Monroe Ohio
                                       RECORD OF PROCEEDINGS
                            MONROE LOCAL BOARD OF EDUCATION

Minutes of June 8, 2009     Regular Meeting

The Board of Education of the Monroe Local School District in the County of Butler, State of Ohio, held its regular meeting on the 8th day of June, 2009 in the Monroe Elementary Cafeteria, located in Monroe, Ohio.

Mr. Tom Leeds, President, called the meeting to order at 7:00 p.m.

The Treasurer, Mrs. Kelley Thorpe, recorded the minutes.

Roll Call — showed the following members present Mr. Tom Leeds, Mr. Chris Snyder, Mr. Mike Lane, and Mr. Mike Irwin. Mr. Tom Birdwell was absent.  Also present were Superintendent, Dr. Elizabeth Lolli, Treasurer, Mrs. Kelley Thorpe, and guests as listed in Appendix “A”, which is attached and becomes an official part of these minutes.

A recording of this meeting on Compact Disk is available in the Treasurer’s Office for review, reference tape # 090608.

All presentations/documents presented to the Board are available in the Treasurer’s Office, as referenced in the body of these minutes.


Resolution No. 09-072    Approval of Consent Agenda

Mr. Snyder moved and Mr. Irwin seconded the motion to approve the Consent Agenda as modified.   

ROLL CALL:    AYES:         (4)    Mr. Irwin, Mr. Lane, Mr. Leeds, Mr. Snyder
            NOES:          (0)
            ABSENT:    (1)    Mr. Birdwell
                        The president declared the motion carried.


Presentations

Coach Hunt and the varsity baseball team were congratulated on their success this season.  Each member of the team was presented with a pin and a certificate.

The Cintas Scholastic AED Program presentation was cancelled for this evening.  A grant was written and approved to provide an AED for the field house. Stu Wilson, Athletic Trainer, will be meeting with the company later this week to receive the AED.



Discussion

Mr. Dave Bauer, Athletic Director, presented the board with information on pay-to-play fees for athletes. Due to increases in fees for officials, membership dues, and equipment prices, Mr. Bauer is recommending an increase in fees for the 2009-10 school year and a discontinuation of a maximum cap for families. He also gave the board information on the fees charged by neighboring districts. An increase in Monroe’s fees would still be within the range of other districts.

According to Mr. Bauer, the athletic department collected 100% of the pay–to-play fees this school year.  Next year, all monies will be collected in the Athletic Department, not by the coaches.  

Mr. Leeds received feedback indicating that no changes are needed for the board/district goals and missions statement.

Mrs. Shull spoke with the board about improving academic performance by utilizing the Ohio Improvement Process Implementation Management/Monitoring Tool.  Mr. Leahy then explained how the administrative team created district goals based on OAT/OGT scores.  

Mrs. Long shared information about the district’s Reading goal.  This goal will be measured by the OAT/OGT in Reading and establishes a desired improvement of 3% - 5% in test scores.  While each school will be striving to meet the district goals, the path to meeting those goals will vary between grade levels.

Mrs. Hodits discussed the Math goal for the district.  The math goal is very similar to the reading goal and sets a 3%-5% improvement rate as the standard to reach.  Junior High and High School teachers will work cohesively to attain their goal.  Each building with have different action steps for implementation.  Also, the Junior High and High School plans include a goal to improve the climate between staff, students, and parents.


Resolution No. 09-073    Treasurer’s Business    

Mr. Irwin moved, and Mr. Lane seconded the motion to approve the treasurer’s business as follows:

Mrs. Thorpe made a short presentation to the board to address requested financial information.  According to Mrs. Thorpe, by looking at historical data on new construction within the district, the proposed substitute levy should garner the district between $40,000 and $100,000 in additional levy revenue each year. Because the

Vandercar properties are abated; they will not produce an additional funding. However, the new outlet mall should also generate about $28,000 in additional funding because the mall is in a TIF district, and revenue from its construction will flow through the City of Monroe and the revenue sharing agreement already in place.   

Mrs. Thorpe also shared information with the board comparing Monroe’s expenditures per pupil to the state average and other similar districts. This comparison was broken down into administrative, building operations, instruction, pupil support, and staff support expenses.

Completing her presentation was a discussion on the budgeting process used by Mrs. Thorpe to establish appropriation amounts for the next fiscal year. She will be presenting temporary appropriations to the board for approval on June 22, 2009.  A copy of this presentation is available as an attachment to these minutes.

•    Approve the agreement between the Monroe Schools and Butler County ESC to participate in the Medicaid School Program Consortium (board received copies earlier)

ROLL CALL:    AYES:         (4)    Mr. Irwin, Mr. Lane, Mr. Leeds, Mr. Snyder
            NOES:          (0)
            ABSENT:    (1)    Mr. Birdwell
                        The president declared the motion carried.


Resolution No. 09-074    Superintendent’s Business

Mr. Lane moved and Mr. Irwin seconded the motion to approve the Superintendent’s Consent Agenda as follows:

Personnel

Approve hiring of certificated personnel as shown below:

Sarah Salloum    Intervention Specialist    Masters Degree,    3
                Univ. of Akron

Approve hiring of non-certificated personnel as shown below:

Karen Cook    HS Secretary – Asst. Principal – 220 Days        4
Kristyn Walters    Paraprofessional called back from RIF –
        5/6 Grade Position

Approve supplemental resignations as shown below:

Cinda Pelfrey    Auxiliary Advisor    2009/2010 SY     Personal

Approve payment of 5th grade camp trip stipend as shown below:

Jennifer Baker    $257
Karen Blistan    $257
Jill Frost    $257
David Hogan    $257
Heidi Lawson    $257
Todd Moore    $257
Michael Keith    $257
Scott Decker    $257
Emily Bauer    $257
Nancy Lintzenich    $257
Patti Keith    $257

ROLL CALL:    AYES:         (4)    Mr. Irwin, Mr. Lane, Mr. Leeds, Mr. Snyder
            NOES:         (0)
            ABSENT:    (1)    Mr. Birdwell
                        The president declared the motion carried.


Resolution No. 09-075    Adopt the Mission Statement and Board of Education Goals

Mr. Snyder moved and Mr. Irwin seconded the motion to adopt the mission statement and board of education goals as shown below:

Mission Statement:

The Monroe Local School District Board of Education will provide all students with the highest quality education preparing them for future endeavors.

Goals:

    The Monroe Local School District Board of Education…

    …is dedicated to the implementation of effective policies and governance practices.

    …will assure an educational environment conducive to providing a 21st Century education for all students.

    …will improve public awareness, foster partnerships, and open communication with all stakeholders.

    …acting as stewards of the public’s money, accepts the responsibility of defining and communicating the financial needs to reach the District’s goals.

    …will provide and maintain quality facilities, equipment, and technology that meet or exceed the needs of students and community.

ROLL CALL:    AYES:         (4)    Mr. Irwin, Mr. Lane, Mr. Leeds, Mr. Snyder
            NOES:         (0)
            ABSENT:    (1)    Mr. Birdwell
                        The president declared the motion carried.


Resolution No. 09-076    Approval of School Fees for the 2009/2010 School Year

Mr. Snyder moved and Mr. Lane seconded the motion to approve the school fees for the 2009/2010 school year as shown in Appendix “B”.

Mr. Leeds stated he would like to insure that all fees are paid prior to participation in extra-curricular activities.  Mr. Irwin stated he supports that idea.  The collection of the fees needs to be better enforced.  Dr. Lolli offered to start collecting information on a policy regarding extra-curricular activities and unpaid fees.  Mr. Irwin requested that all parents within the district receive a list of fees prior to the beginning of the school year and a notice of waiver of fees for instructional materials.

ROLL CALL:    AYES:         (4)    Mr. Lane, Mr. Leeds, Mr. Snyder, Mr. Irwin
            NOES:          (0)    
            ABSENT:    (1)    Mr. Birdwell
                        The president declared the motion carried.


Resolution No. 09-077    Approve the Collaborative Educational Service for Children with Handicapping Conditions Agreement (given to board earlier)

Mr. Irwin moved and Mr. Lane seconded the motion to approve the Collaborative Educational Service for Children with Handicapping Conditions Agreement. (given to board earlier)

ROLL CALL:    AYES:         (4)    Mr. Lane, Mr. Leeds, Mr. Snyder, Mr. Irwin
            NOES:          (0)    
            ABSENT:    (1)    Mr. Birdwell
                        The president declared the motion carried.


Resolution No. 09-078    Superintendent’s Other Business

Mr. Irwin moved and Mr. Snyder seconded the motion to approve the Superintendent’s Other Business as listed below:

Approve the Butler County Interagency Agreement for 2009/2010 (given to board earlier)

Accept the following donations:  
•    Donation of $125 from Norman & Pat Hayes for choir robes
•    Donation of $125 from Donna Switzer for choir robes
•    Donation of $125 from Michael & Arni Irwin for choir robes
•    Donation of $125 from Janet Crawford for choir robes
•    Donation of $125 from Pauline Netherly  for choir robes
•    Donation of $125 from Mike & Kay Long for choir robes
•    Donation of $125 from Nancy Lubberger for choir robes
•    Donation of $125 from Tom & Mary Ann Leeds for choir robes
•    Donation of $125 from Dan & Patti Shull for choir robes
•    Donation of $100 from MacDonald Insurance for pizza party

ROLL CALL:    AYES:         (4)    Mr. Lane, Mr. Leeds, Mr. Snyder, Mr. Irwin
            NOES:          (0)    
            ABSENT:    (1)    Mr. Birdwell
                        The president declared the motion carried.


Discussion/Comments

Student Achievement –   The June 2009 Success Newsletter was distributed to the board.  It will no longer be distributed in print.  The newsletter will be emailed and will also be available on OSBA’s website.  


Resolution No. 09-079    Adjournment

    Mr. Lane moved and Mr. Snyder seconded the motion to adjourn the meeting at 8:27 p.m.

ROLL CALL:    AYES:         (4)    Mr. Irwin, Mr. Lane, Mr. Leeds, Mr. Snyder
            NOES:          (0)
            ABSENT:    (1)    Mr. Birdwell
                        The president declared the motion carried.




__________________________                    __________________________
President                                Treasurer

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