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404 Have Not Filed with the city in 2011
Monday, December 5, 2011 1:57:36 PM - Monroe Ohio

"Mr. Swartz asked if being delinquent means they are a year past due. Mrs. Waggaman responded yes, and 404 people have not filed yet."

by Christina Meyers

The Finance Committee of Council met on November 22, 2011 at 5:47 p.m. in the Council Library located at 233 South Main Street, Monroe, Ohio.

Present were: Suzi Rubin, Council Member; Lora Stillman, Council Member; William J. Brock, City Manager; Kacey L. Waggaman, Director of Finance; Mark Swartz, Audit Committee Representative; and Kristina Mayes, Deputy Clerk of Council.

Mrs. Waggaman handed out the October reports and noted a correction made on the Mayor’s Court on the last page changing the number 68 to 86.

Mrs. Waggaman announced income tax was up again, and refunds are lower than last year. But will probably be what was budgeted.

Mrs. Stillman asked if the number of delinquents is the same. Mrs. Waggaman replied it will balance out because as people are removed from the list, more are added. Mr. Swartz asked if being delinquent means they are a year past due. Mrs. Waggaman responded yes, and 404 people have not filed yet.

Mrs. Waggaman noted on the last page, there is an open account for ODOT money. She stated she wasn’t sure if she would pay at the beginning of the project or at the end, but that account will go away next month.

Mrs. Stillman asked if we have anything ready to go to Council. Mrs. Waggaman advised at the next meeting she will have appropriations and temporary appropriations for 2012. She said she will be increasing transfers for the Fire funds due to more funds in the 05 Fire Fund and would rather transfer from that to fire than from General to fire. Finance will need to approve in the Police, to move funds from overtime to fuel. She will be also looking at closing old PO’s.

Mrs. Stillman asked about the P-cards. Mrs. Waggaman responded that they are looked at every month and PNC is putting us on a new larger rebate program. She will be looking into getting employees trained on MUNIS and P-card website.

Mrs. Waggaman noted that Mr. Kelley has asked for a summary budget report, and asked for comments on how to build that report. Both Mrs. Rubin and Mrs. Stillman agreed they would like the report to reflect the percentage used.

Mrs. Waggaman informed the Finance Committee that the Auditor of State’s Office would be performing our audit instead of Clark Shaffer, due to being out for 10 years. It is normal for them to perform the audit.

The next Finance Committee Meeting was set for December 13, 2011 at 5:45 p.m.

Mrs. Rubin asked about the rate for Rumpke and stated she spoke to Butler County about how the trash going to Kentucky would affect them. She reported they will lose around $9200.00 a year, which is basically our payment to them for the services they provide and that we get back on recycling. She added she isn’t sure how that would affect the recycling because we wouldn’t actually be paying into it.

Mrs. Rubin asked if Rumpke was sent the bid package. Mr. Brock replied no, but it was advertised in the Middletown Journal and we were working with Rumpke when preparing the bid specs.

The Finance Committee meeting adjourned at 6:22 p.m.

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