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$.5 M Interchange Enhancement Project Approved 4 to 3
Friday, October 21, 2011 1:48:51 PM - Monroe Ohio

 
Monroe City Council, Special Meeting
October 15, 2011
 
By Angela S. Wasson, Clerk of Council
 
Monroe City Council met in special session at 8:34 am on Saturday, October 15, 2011 in the
Council Chambers located at 233 South Main Street.
 
Mayor Routson opened the meeting with the Pledge of Allegiance.
Council Members Present: Steve Black, Anna Hale, Todd Hickman, Bob Kelley, Robert
Routson, Suzi Rubin, and Lora Stillman.
 
Staff Members Present: William J. Brock, City Manager/City Engineer; and Angela S. Wasson,
Assistant to the City Manager/Clerk of Council.
 
Mr. Brock stated that Council has been provided information about the Interchange
Enhancement Bid that came in a little over a week ago. Initially, it was indicated that the City
would be responsible for 10% of the construction engineering, but that is being split with the
OKI funds.
 
Mr. Black asked about the costs for Alternates 1 and 2. Mr. Brock replied that Alternate 1 would
be $18,500 in additional funds and Alternate 2 would be $205,000, for a total of approximately
$223,000 all of which comes out of the bond fund. Mr. Brock explained that the use for the
unexpended bond money is undetermined as we don’t have any identified projects at this time.
We could use them for the signal interconnect project. Probably use it for East Avenue, projects
along State Route 63, or Todhunter Road. Anything on State Route 63 is going to be safe, but
we will have to determine when we can begin to use TIF monies.
 
Mr. Brock confirmed Mrs. Rubin’s understanding that the bids came in below what was
expected, including the alternates. Mr. Brock noted that the City’s cost will be $500,000 for all
three bids leaving approximately $200,000.
 
Mr. Brock noted that the City’s cost will be $500,000 for all
three bids...
 
Mr. Black asked about what the cost for the Todhunter Road update was, including the bridge
widening. Mr. Brock was unsure, but if awarded the grant it would be used for the street and
bridge and the 20% matching funds would come from the Storm Water and Water Fund and not
the General Fund.
 
Mrs. Hale asked if there is a time limit to repay the 20%. Mr. Brock advised that the length of
the bonds was 20 years.
 
Mrs. Rubin advised that the money to pay back the bonds would come from the TIF Fund and
not the General Fund.
 
Mr. Brock explained that the City is restricted on what the TIF funds can be spent on and he is in
the process of reviewing the areas that are not producing a lot of money. He is also working with
the schools as they can spend the TIF funds for anything whereas the City cannot.
Mrs. Stillman asked what information had been obtained on the low bidder, Double Jay
Construction. Mr. Brock informed her that they worked on the Veterans Memorial and did a
good job. Further, you have to be certified to bid on an ODOT project.
 
Mrs. Stillman was concerned if they went over the cost of the their bid. Mr. Brock explained
that the City would be responsible for 20%; however, if the cost for Alternate 2 exceeded the
amount of the bid, the City would be responsible for the entire excess amount. He further
explained that there would be progress meetings throughout the process and did not foresee any
hidden items in the area as it has recently been dug up.
 
Mrs. Rubin asked about the area businesses providing the maintenance. Mr. Kelley stated that
the Planning Commission has been selling this project to everyone and the businesses were sold
on the project three years ago and is waiting to see what decision the City makes. Mr. Brock
stated that all maintenance costs would be assessed.
 
Mr. Kelley advised that Joe Morgan was asked to put a lot of plant material around their lot, but
was opposed as to the amount of debris from the trees on the cars. As an alternative, Joe Morgan
is willing to spend money on the interchange. Mr. Brock commented that they are going to
landscape the area to the right of the interchange going south.
 
Mrs. Hale moved to accept the base bid; seconded by Mr. Kelley. Roll call vote: seven ayes.
Motion carried.
 
Mrs. Hale moved to accept Alternate 1; seconded by Mr. Kelley. Roll call vote: six ayes; one
nay (Hickman). Motion carried.
 
Mrs. Hale moved to accept Alternate 2; seconded by Mr. Kelley. Roll call vote: four ayes; three
nays (Hickman, Stillman, and Black). Motion carried.
 
Mrs. Hale moved to accept Alternate 2; seconded by Mr. Kelley.
Roll call vote: four ayes; three nays (Hickman, Stillman, and Black).
Motion carried.
 
 
Mrs. Hale moved to adjourn; seconded by Mr. Kelley. Voice vote: seven ayes. Motion carried.
The special meeting of Council adjourned at 8:48 am.
 
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