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Monroe Local Schools Board Meeting Minutes for September 28, 2009
Friday, October 09, 2009 3:40:14 PM - Monroe Ohio
RECORD OF PROCEEDINGS
MONROE LOCAL BOARD OF EDUCATION

Minutes of September 28, 2009     Regular Meeting

The Board of Education of the Monroe Local School District in the County of Butler, State of Ohio, held its regular meeting on the 28th day of September, 2009 in the Monroe Elementary Cafeteria, located in Monroe, Ohio.

Mr. Tom Leeds, President, called the meeting to order at 7:00 p.m.

The Treasurer, Mrs. Kelley Thorpe, recorded the minutes.

Roll Call — showed the following members present:  Mr. Tom Birdwell, Mr. Mike Lane, Mr. Tom Leeds, and Mr. Chris Snyder. Mr. Mike Irwin was absent. Also present were Superintendent, Dr. Elizabeth Lolli, Treasurer, Mrs. Kelley Thorpe, and guests as listed in Appendix “A”, which is attached and becomes an official part of these minutes.

A recording of this meeting on Compact Disk is available in the Treasurer’s Office for review, reference tape # 090928A and 090928B.

All presentations/documents presented to the Board are available in the Treasurer’s Office, as referenced in the body of these minutes.


Resolution No. 09-133    Approval of Consent Agenda

Mr. Birdwell moved and Mr. Snyder seconded the motion to approve the Consent Agenda as presented.   


ROLL CALL:    AYES:         (4)    Mr. Birdwell, Mr. Lane, Mr. Leeds, Mr. Snyder
            NOES:          (0)
            ABSENT:    (1)    Mr. Irwin
                        The president declared the motion carried.


Presentations:

The board recognized Hilary Pierce and Sarah Chasteen for their humanitarian response to a fellow cross country runner on August 29, 2009.

Mr. Leeds presented Dr. Lolli with a plaque from the Ohio Department of Education for the Excellent Rating received by Monroe High School and Monroe Elementary and congratulated her and her staff for a job well done.

Amie Earls and Mindy Booth presented a levy update.  There have been several levy events during the months of August and September.  The events will continue through the month of October.  There will be a door to door campaign that includes parents, teachers, students, coaches, etc.  The group hopes to make contact with every registered voter.  There has been a lot of positive feedback in the Monroe Observer.  

Mrs. Thorpe presented an overview of HB1 – Ohio Evidence Based Model.  There has been a complete change in the funding formula.  These changes will be phased in over the next ten years.  The Monroe Local School District will receive $5.2 million in funding less $52,480.  This is our transitional guarantee.  

The Five-Year Forecast was presented to the board.  However, this document will be subject to approval at the October 2009 meeting.  A copy of the Five Year Forecast is attached to these minutes as a reference.

Mr. Leeds read a memo from Gary Cates, State Senator, regarding the Rocky Express Pipeline. 

Discuss: School Board Meeting Presentations

Communications

Sharon Kestermann addressed the board concerning school bus safety.  She has spoken with the county about placing double yellow lines on Hankins Road.  The county referred her to ODOT.  She is asking for help from the district to petition ODOT for this change.  
 

Discussion

Debbie Sander reviewed the data analysis from the OAT and the OGT collected in 2008-2009.  Mrs. Sander and Mr. Terbush meet with the teachers at the data meetings.  They identify struggling students and high achieving students to develop a plan of intervention/enrichment for students needing additional services but are not identified through other avenues.  A copy of Mrs. Sanders’ analysis presentation is attached to these minutes as reference.

The board took a “cake break” to celebrate the Excellent Rating received by the Monroe High School and the Monroe Elementary.

Dr. Deborah Turner presented the OAT/OGT data analysis for special populations in 2008-2009.  Strategies to promote success have been put in place.  A copy of Dr. Turner’s analysis presentation is attached to these minutes as reference.

Resolution No. 09-134    Treasurer’s Business

Mr. Birdwell moved and Mr. Lane seconded the motion to approve the Treasurer’s Business as follows:

•    Minutes of the Special Meeting of July 1, 2009 as corrected, Regular Meeting of August 24, 2009, and Special Meeting of September 4, 2009
•    Monthly Financial Report:  August 2009 as shown in Appendix “B”.
•    Approve to modify start-up change fund account for Athletics from $1,500 to $2,000.

ROLL CALL:    AYES:         (4)    Mr. Birdwell, Mr. Lane, Mr. Leeds, Mr. Snyder
            NOES:          (0)
            ABSENT:    (1)    Mr. Irwin
                        The president declared the motion carried.


Resolution No. 09-135    Superintendent’s Business

Mr. Snyder moved and Mr. Lane seconded the motion to approve the Superintendent’s Consent Agenda as follows:

Personnel:

Approve a 1% pay increase for board office classified personnel.

Approve overload payment for 2008/2009 as listed:

Andrew Manning    Language Arts Teacher    $1,000

Approve non-certificated resignation as listed:

Sandra Greeb    Paraprofessional    September 9, 2009    Personnel

Approve hiring non-certificated personnel as listed:

Tara Qusai    Paraprofessional            1
Sally Phillabaum    Food Service, K-12, 3 Hrs/Day        1
Lara Surfus    Food Service, Primary, 3.75 Hrs/Day    1

Approve certificated supplemental contracts as listed:

Mark Jauss    Vocal Music/Show Choir    2    0
Lori Badgett    Marching Band    1    5
Mark Jauss    Musical Director    5    0
Diane Mueller    Yearbook    3    5
Paul Mann    Stage Manager    3    5
Samantha Soete    Student Government (1/2)    5    0
Eric DeMichele    Student Government (1/2)    5    0
Samantha Frye    Newspaper - HS    5    0
Carol McNaughton    Freshman Advisor (1/2)    6    5
Cindy Hammond    Freshman Advisor (1/2)    6    5
Dave McNally    Soph. Advisor    6    5
Linda Black    Junior Advisor    6    5
Harriet Gray    Junior Advisor    6    5
Cindy Hammond    Senior Advisor (1/2)    6    5
Sheanna Mount    Senior Advisor (1/2)    6    0
Carol McNaughton    Nat. Honor Society (1/2)    6    5
Cindy Hammond    Nat. Honor Society (1/2)    6    5
Devan Norsworthy    Major Play Dir.    5    0
Devan Norsworthy    Thespians    6    0
Sarah Parson    Academic Quiz Team    7    5
Diana Mueller    Art Club    7    5
Linda Black    Future Teachers    7    5
Andrew Manning    Jr. High Yearbook    6    5
Andrew Manning    Chess Club    7    5
Andrew Manning    Power of the Pen    7    2
Emily Hendrickson    Jr. High Student Council    7    0
Dara Hesson     National Jr. Honor Society    7    5
Dara Hesson     8th Grade Washington DC Trip    Special   


ROLL CALL:    AYES:         (3)    Mr. Birdwell, Mr. Leeds, Mr. Snyder
            NOES:          (1)    Mr. Lane
            ABSENT:    (1)    Mr. Irwin
                        The president declared the motion carried.


Resolution No. 09-136    Butler County Success Program

Mr. Snyder moved and Mr. Birdwell seconded the motion to approve the agreement between Butler County ESC and Monroe Local Schools for the Butler County Success Program (given to the board at an earlier date).

ROLL CALL:     AYES:        (4)    Mr. Birdwell, Mr. Lane, Mr. Leeds, Mr. Snyder
        NOES:        (0)
        ABSENT:    (1)     Mr. Irwin


Resolution No. 09-137    Kroger Agreement

Mr. Snyder moved and Mr. Lane seconded the motion to approve the agreement between Kroger and the Monroe Local Schools (given to the board at an earlier date).

The Kroger Corporation will donate $5,000 to the Wee Hornets to help build the concession stand on the visitor’s side.  They will also pay the school $1,000 per year for nine years (years 2 – 10), for advertising on the concession stand 

ROLL CALL:    AYES:         (4)    Mr. Birdwell, Mr. Lane, Mr. Leeds, Mr. Snyder
            NOES:         (0)   
            ABSENT:    (1)    Mr. Irwin
                        The president declared the motion carried.


Resolution No. 09-138    Monroe Wee Hornet Football Program

Mr. Snyder moved and Mr. Lane seconded the motion to approve the agreement between the Monroe Wee Hornet Football Program and the Monroe Local Schools (given to the board at an earlier date).

The Monroe Wee Hornet Football Program will have the opportunity to use the football stadium in exchange for the building of the concession stand.

ROLL CALL:    AYES:         (4)    Mr. Birdwell, Mr. Lane, Mr. Leeds, Mr. Snyder
            NOES:         (0)   
            ABSENT:    (1)    Mr. Irwin           
                        The president declared the motion carried.


Resolution No. 09-139    Monroe Soccer Association License Agreement

Mr. Snyder moved and Mr. Lane seconded the motion to approve the Monroe Soccer Association License Agreement (given to the board at an earlier date).

ROLL CALL:    AYES:         (4)    Mr. Birdwell, Mr. Lane, Mr. Leeds, Mr. Snyder
            NOES:         (0)   
            ABSENT:    (1)    Mr. Irwin           
                        The president declared the motion carried.


Resolution No. 09-140    Miami University Middletown Baseball/Softball Agreement

Mr. Snyder moved and Mr. Birdwell seconded the motion to approve the agreement between the Miami University Middletown Baseball/Softball and the Monroe Local Schools (given to the board at an earlier date).

ROLL CALL:    AYES:         (4)    Mr. Birdwell, Mr. Lane, Mr. Leeds, Mr. Snyder
            NOES:         (0)   
            ABSENT:    (1)    Mr. Irwin           
                        The president declared the motion carried.


Resolution No. 09-141    Superintendent’s Other Business

Mr. Birdwell moved and Mr. Lane seconded the motion to approve the Superintendent’s Other Business as follows:

Donations:

•    Michael & Kay Long, $100 for Girls Varsity Soccer
•    Monroe Wee Hornet Cheerleaders, $1,500 for Monroe Cheerleaders
•    Bret & Debbie Sander, $125 for choir robes
•    Bob Millisor, $50 for choir robes
•    Chris and Sandy Snyder, $125 for choir robes
•    Toby & Julie Baker, $125 for choir robes
•    Betty & Todd Baldwin, $125 for choir robes
•    Gwyn Blake, $25.00 for choir robes

Donations from the Touchdown Club:

•    1,000 DVD-R
•    Helmet Paint 2009
•    Locker room stereo
•    Weight room stereo
•    Locker room signs
•    Weight room signs
•    Weight lifting record board
•    Goal board
•    Schedule board
•    Speed tools – sled, bungee cords, parachute
•    New practice jerseys 2009
•    External hard drive for coaches’ computer
•    Safety harness for sky lift film person
•    New game pants for 2009 (now for Jr. High teams)

ROLL CALL:    AYES:         (4)    Mr. Birdwell, Mr. Lane, Mr. Leeds, Mr. Snyder
            NOES:         (0)   
            ABSENT:    (1)    Mr. Irwin           

                    The president declared the motion carried.


Informational:

•    September 30th, Powder Puff Football
•    October 1st, Homecoming Parade, 6:30 p.m.
•    October 6th, Saving Money with Coupons, 9:00 a.m. & 6:30 p.m., Elementary
•    October 8th, Wyandot Woods Levy Meeting, 7:30 p.m.
•    October 12th, Community Levy Meeting, 3:00 p.m., Mt. Pleasant
•    October 13th, Community Levy Meeting, 7:30 p.m., HS Auditorium
•    October 15th, Applegate Levy Meeting, 7:30 p.m.
•    October 16th, Mt. Pleasant Percolator Meeting, 7:30 p.m.
•    October 19th, Easton Manor Levy Meeting, 7:30 p.m.
•    October 22nd, Monroe Meadows Levy Meeting, 7:30 p.m.
•    October 27th, Brookhurst Levy Meeting, 7:30 p.m.
•    October 29th, Town Hall Levy Meeting


Discussion and Comments from the Board

Legislative – None

Student Achievement – None

Butler Tech – None

Finance – None

Facilities – Mr. Bidlack sent an email to Kleinger’s to get an update on the ditch project.

MEA – None

There will not be an October work session.

Resolution No. 09-142    Executive Session O.R.C. 121.22
    Mr. Snyder moved and Mr. Lane seconded the motion to adjourn to executive session at 9:32 p.m. to consider the purchase of property or the sale of property, if premature disclosure of information would give an unfair competitive bargaining advantage to a person whose private interest is adverse to the general public interest.

ROLL CALL:    AYES:         (4)     Mr. Birdwell, Mr. Lane, Mr. Leeds, Mr. Snyder
            NOES:          (0)   
            ABSENT:    (1)    Mr. Irwin
                        The president declared the motion carried.

The meeting resumed at 10:06 p.m.


Resolution No. 09-143    Adjournment
    Mr. Lane moved and Mr. Birdwell seconded the motion to adjourn at 10:07 p.m.

ROLL CALL:    AYES:         (4)     Mr. Birdwell, Mr. Lane, Mr. Leeds, Mr. Snyder
            NOES:          (0)   
            ABSENT:    (1)    Mr. Irwin
                        The president declared the motion carried.




__________________________                    __________________________
President                                Treasurer
 
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