RECORD OF PROCEEDINGS
MONROE LOCAL BOARD OF EDUCATION
Minutes of August 25, 2008 Regular Meeting
The Board of Education of the Monroe Local School District in the County of Butler, State of Ohio, held its regular meeting on the 25th day of August 2008 in the Monroe Elementary Cafeteria, located in Monroe, Ohio.
Mr. Tom Leeds, President, called the meeting to order at 7:00 p.m.
The Treasurer, Mrs. Kelley Thorpe, recorded the minutes.
Roll Call — showed the following members present: Mr. Tom Leeds, Mr. Chris Snyder, Mr. Mike Irwin, Mr. Tom Birdwell, and Mr. Mike Lane. Also present were Superintendent, Dr. Elizabeth Lolli, Treasurer, Mrs. Kelley Thorpe, and guests as listed in Appendix “A”, which is attached and becomes an official part of these minutes.
A recording of this meeting on Compact Disk is available in the Treasurer’s Office for review, reference recording # 080825.
All presentations/documents presented to the Board are available in the Treasurer’s Office, as referenced in the body of these minutes.
Resolution No. 08-125 Approval of Agenda
Mr. Snyder moved, and Mr. Birdwell seconded the motion to approve the agenda as presented.
ROLL CALL: AYES: (5) Mr. Birdwell, Mr. Irwin, Mr. Lane, Mr. Leeds, Mr. Snyder
NOES: (0)
The president declared the motion carried.
Public Participation:
Marie Giffen, Brian Poland, and Eric Meister would like bussing for Mother of Teresa students. The parents concerns include safety, cost to transport students, and age differences in students being transported. The board agreed to revisit the transportation issue and get back to the parents via e-mail.
Resolution No. 08-126 Treasurer’s Business
Mr. Birdwell moved and Mr. Leeds seconded the motion to approve the treasurer’s business as follows:
• Minutes of the Regular Meeting of August 11, 2008 with updated page.
• Monthly Financial Report: July 2008 as shown in Appendix “B” with updated page.
ROLL CALL: AYES: (5) Mr. Birdwell, Mr. Irwin, Mr. Lane, Mr. Leeds, Mr. Snyder
NOES: (0)
The president declared the motion carried.
Resolution No. 08-127 Roof Renovations Resolution
Mr. Snyder moved and Mr. Birdwell seconded the motion to approve the lease-purchase agreement for the roof renovations as follows:
RESOLUTION AUTHORIZING THE BOARD OF EDUCATION OF MONROE LOCAL SCHOOL DISTRICT, OHIO TO ENTER INTO A LEASE-PURCHASE AGREEMENT DATED AS OF AUGUST 27, 2008 BY AND BETWEEN FIFTH THIRD BANK AND THE MONROE LOCAL SCHOOL DISTRICT, OHIO TO FINANCE ROOF RENOVATIONS TO THE MONROE PRIMARY SCHOOL BUILDING FOR THE MONROE LOCAL SCHOOL DISTRICT AND AUTHORIZING OTHER DOCUMENTS IN CONNECTION THEREWITH.
WHEREAS, the Board of Education of Monroe Local School District, Counties of Butler and Warren, Ohio (the “District”) desires to finance roof renovations to the Monroe Primary School Building in the District (the “Project”); and
WHEREAS, the financing and leasing of the Project will be in the best interest of the District; and
WHEREAS, Fifth Third Bank ("Fifth Third") has agreed to purchase and/or finance the Project and to lease the Project to the District; and
WHEREAS, the District has agreed to lease the Project from Fifth Third Bank; and
WHEREAS, the District and Fifth Third Bank have agreed to enter into a Lease-Purchase Agreement dated as of August 27, 2008 (the “Agreement”) as a means to finance the acquisition of the Project; and
NOW THEREFORE, IT IS RESOLVED BY THE BOARD OF EDUCATION OF THE MONROE LOCAL SCHOOL DISTRICT, COUNTIES OF BUTLER AND WARREN AND STATE OF OHIO, THAT:
SECTION 1. That for the purpose of financing roof renovations for the District, this Board hereby determines that it shall lease, under the Agreement, the Project from Fifth Third Bank.
SECTION 2. That the Agreement hereby authorized includes a statement to the effect that the District’s obligations thereunder, are not general obligations, debt or bonded indebtedness of the District or of the State or any political subdivision thereof, and Fifth Third Bank has no right, to have excises or taxes levied by the District or the State or any political subdivision thereof, for the payment of rental payments thereunder and that the right of such payment is limited to the rentals and other revenues pledged for such purpose under the Agreement and such statement is true and correct as it applies to the Agreement.
SECTION 3. That the District is authorized to lease the Project from Fifth Third Bank.
SECTION 4. That, for the purpose of providing for the Project and payment of costs of issuance to the District, this Board hereby authorizes and directs the Board President and the Treasurer of the District, to execute, on behalf of the District, the Agreement and any exhibits thereto, in a total principal amount not to exceed $365,000 at an interest rate of four and twenty-seven hundredths percent (4.27%) per annum, pursuant to the Agreement, substantially in the form presented to the Board and on file with the Treasurer of the Board and the agreements, covenants and promises therein made on behalf of the District shall be conclusively binding on the District and in full force and effect from and after the execution of the Agreement.
SECTION 5. That this Board hereby authorizes and directs the Treasurer of the District, to execute and deliver a non-arbitrage certificate and such other documents and certificates and to do all the acts and things required of it by the provisions of the Agreement to the end that full and complete performance of all of the terms, covenants and provisions of the Agreement shall be effected.
SECTION 6. That the Agreement, and other documents and certificates authorized by this ordinance shall be subject to such changes, insertions and omissions, and approval of any changes, insertions and omissions shall be conclusively evidenced by the execution of said documents by the Board President and the Treasurer of the District, or any one of them.
SECTION 7. That this Board hereby covenants that it will take such actions in such manner and to such extent, if any, as may be necessary to cause the interest component of rental payments under the Agreement to be and remain excludable from gross income for federal income tax purposes. This Board will also submit the appropriate statements or filings to the Internal Revenue Service containing the information required by the Internal Revenue Code, including IRS Form 8038G.
SECTION 8. That, the obligations under the Agreement are hereby designated “qualified tax-exempt obligations” for the purpose set forth in Section 265 of the Internal Revenue Code. The District does not anticipate issuing more than $10,000,000 of qualified tax-exempt obligations during the calendar year 2008.
SECTION 9. This Board hereby approves the issuance of the obligations for the financing of the Project.
SECTION 10. That it is found and determined that all formal actions of this Board concerning and relating to the adoption of this resolution were taken in an open meeting of this Board, and that all deliberations of this Board, and of any of its committees that resulted in such formal action were in meetings open to the public, in compliance with all legal requirements including Section 121.22, Ohio Revised Code, and the rules of this Board adopted in accordance therewith.
SECTION 11. That all resolutions or parts thereof in conflict with the provisions of the resolution are, to the extent of such conflict, hereby repealed.
SECTION 12. That this Resolution shall become and be in full force and effect immediately effective from and after its adoption.
ROLL CALL: AYES: (5) Mr. Birdwell, Mr. Irwin, Mr. Lane, Mr. Leeds, Mr. Snyder
NOES: (0)
The president declared the motion carried.
Resolution No. 08-128 Superintendent’s Business
Mr. Birdwell moved, and Mr. Lane seconded the motion to approve the Superintendent’s Consent Agenda as follows:
Personnel:
Approve non-certificated resignations as shown below:
Crystal Refitt Paraprofessional August 18, 2008 New Job
Approve certificated contract adjustments as shown below:
Jennifer Lane BS, Step 0 BS + 30, Step 0
Karlena Boyle BS, Step 12 BS + 20, Step 12
Summer Shaffer BS, Step 6 BS + 20, Step 6
Diane Mueller Master’s, Step 5 Master’s + 20, Step 5
Heidi Lawson BA + 20, Step 5 BA + 30, Step 5
Ken Meibers - Weight Room Sup. Cat. 1, Step 4
Approve non-certificated contract adjustments as shown below:
Tracy Yalich Paraprofessional, 3.5 hours Paraprofessional, 6.5 hours
Approve hiring certificated personnel as shown below:
Lynn Infante Preschool Int. Specialist Master’s Degree, UD 3 4/day
Approve hiring non-certificated personnel as shown below:
Julie Howell Primary Parapro. Bachelor’s Degree, Wright State 1 6.5/day
Kristyn Walters Elem. Parapro. Bachelor’s Degree, Miami Univ. 1 6.5/day
Angie Patterson Elem. Parapro. Bachelor’s Degree, Miami Univ. 1 6.5/day
Carie Parker Food Svc., Cat. 3 1 4.25/day
Jill Baker Food Svc., Cat. 3 1 4.25/day
Approve supplemental resignations as shown below:
Chad Allen JV Boys Basketball 08/09 school year personal
Tim Kellis Fr. Boys Basketball 08/09 school year take another
supplemental
Approve certificated supplemental contracts as shown below:
Dara Hesson National Jr. Honor Society VII 4
Kelly Cummings Jr. High Government VII 3
Nicole Vega Jr. High Newspaper VI 1
Andrew Manning Chess Club VII 5
Andrew Manning Jr. High Yearbook VI 5
ROLL CALL: AYES: (5) Mr. Snyder, Mr. Birdwell, Mr. Leeds, Mr. Lane, Mr. Irwin
NOES: (0)
The president declared the motion carried.
Resolution No. 08-129 Superintendent’s Other Business
Mr. Snyder moved, and Mr. Leeds seconded the motion to approve the Superintendent’s Other Business as follows:
Approve the PreK-12 Notification Service Contract, $2,850 per year ($1.25/child).
Approve bus routes, given to board members earlier.
Discussion
Mr. Irwin expressed his concerns over the bussing of elementary parochial children with junior high and high school students. He would like to set up a time to discuss this with Mrs. Moon.
ROLL CALL: AYES: (4) Mr. Snyder, Mr. Birdwell, Mr. Leeds, Mr. Lane
NOES: (1) Mr. Irwin
The president declared the motion carried.
Informational
On September 10, 2008 at 7:00 p.m in the auditorium, there will be a community meeting with the architect’s to review the feasibility of Lemon Monroe High School. There will be several options that will be discussed. There will also be a question and answer session. In the future, focus groups will be established to further pursue the options available.
Discussion
Student Achievement
The board discussed the August 2008 Success newsletter. Mr. Irwin would like to set a time to meet with the superintendent during October or November to discuss academics.
The Ohio local district report cards were released. The Monroe High School received an excellent rating. Monroe Elementary and Monroe Junior both received an effective rating this year.
Facilities
The baseball field irrigation system was installed. Thank you to Mr. Bauer and all the others that saw this project through. The roof project is complete with the exception of the flashing. The kitchen is finished and is now operational.
Thank you to all the personnel that worked through the summer to get the buildings ready for the school year.
Butler Tech
Both Butler Tech and Talawanda received the distinction of High Schools That Work. They will be recognized at the Butler Tech board meeting in September. The public is welcome to attend.
The state has awarded four million dollars to forty-four school districts in Ohio to attend college full time. This is part of a pilot program. This is an association between high schools and local colleges. There is a concern as to where future funds will come from. Governor Strickland’s office was not able to answer this concern.
Five Butler Tech adult programs are under review for college credit. These new programs standardize credit across the state. There will be guaranteed credit across the state. This will also be a big budget item that could come out of school district’s pockets.
Resolution No. 08-130 Executive Session O.R.C. 121.22
Mr. Snyder moved, and Mr. Lane seconded the motion to adjourn to executive session at 7:51 p.m. for the purpose of the appointment, employment, dismissal, discipline, promotion, demotion, or compensation of public employees or regulated individuals, or the investigation of charges or complaints against a public employee or regulated individual unless such person requests a public hearing.
ROLL CALL: AYES: (4) Mr. Snyder, Mr. Leeds, Mr. Lane, Mr. Birdwell
NOES: (1) Mr. Irwin
The president declared the motion carried.
The meeting resumed at 8:34 p.m.
Resolution No. 08-131 Adjournment
Mr. Snyder moved, and Mr. Lane seconded the motion to adjourn the meeting at 8:35 p.m.
ROLL CALL: AYES: (5) Mr. Irwin, Mr. Lane, Mr. Leeds, Mr. Snyder, Mr. Birdwell
NOES: (0)
The president declared the motion carried.
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