MONROE LOCAL SCHOOL DISTRICT
231 Macready Avenue
Monroe, Ohio 45050
RE-ORGANIZATIONAL MEETING
Monday, January 4, 2010
7:00 p.m.
Monroe Elementary Cafeteria
I. CALL TO ORDER – Mr. Mike Lane, President Pro Tempore
A. Pledge of Allegiance
B. Official Oath – Members of the Board
Brett Guido Four Year Term
John MacDonald Four Year Term
Leslie Stone Four Year Term
I, _______________________________________, do solemnly affirm that I will support the Constitution of the United States and the Constitution of the State of Ohio, and that I will faithfully and impartially discharge my duties as a member of the Monroe Local School District Board of Education, Monroe, Ohio, to the best of my ability, and in accordance with the laws now in effect and hereafter to be enacted, during my continuance in said office until my successor is chosen and qualified.
C. Roll Call
1. Brett Guido _____
2. Mike Lane _____
3. John MacDonald _____
4. Chris Snyder _____
5. Leslie Stone _____
D. Election of President for Calendar Year 2010 (O.R.C. §3313.14) by Mike Lane, Temporary Chair
Nomination
Motion by
Nomination
Motion by
Motion to close nominations
Motion by ______________________
Second by ______________________
Guido A/N Lane A/N MacDonald A/N Snyder A/N Stone A/N
Approved ___ Not Approved ___ Other Action
*Roll call vote on nominations for president; answer roll call by giving name of person for whom you are voting.
Guido ___________________________________________
Lane ___________________________________________
MacDonald ___________________________________________
Snyder ___________________________________________
Stone ___________________________________________
___________________________________________ Declared President
*Note: Oath of office to be administered – Mrs. Kelley Thorpe
I _____________________, do solemnly affirm that I will support the Constitution of the United States and the Constitution of the State of Ohio, and that I will faithfully and impartially discharge my duties as President of the Monroe Local School District Board of Education, Monroe, Ohio, to the best of my ability, and in accordance with the laws now in effect and hereafter to be enacted, during my continuance in said office until my successor is chosen and qualified.
E. Election of Vice-President for Calendar Year 2010 (O.R.C. §3313.14) by President
_________________________.
Nomination
Motion by
Nomination
Motion by
Motion to close nominations
Motion by ______________________
Second by ______________________
Guido A/N Lane A/N MacDonald A/N Snyder A/N Stone A/N
Approved ___ Not Approved ___ Other Action
*Roll call vote on nominations for vice-president; answer roll call by giving name of person for whom you are voting.
Guido ___________________________________________
Lane ___________________________________________
MacDonald ___________________________________________
Snyder ___________________________________________
Stone ___________________________________________
___________________________________________ Declared Vice-President
*Note: Oath of office to be administered – Mrs. Kelley Thorpe
I _____________________, do solemnly affirm that I will support the Constitution of the United States and the Constitution of the State of Ohio, and that I will faithfully and impartially discharge my duties as Vice-President of the Monroe Local School District Board of Education, Monroe, Ohio, to the best of my ability, and in accordance with the laws now in effect and hereafter to be enacted, during my continuance in said office until my successor is chosen and qualified.
F. The Oath of Office is administered by President _________________ to the Treasurer Mrs. Kelley Thorpe as follows:
Do you solemnly swear/affirm that you will support the Constitution of the United States and the Constitution of the State of Ohio, and that you will faithfully and impartially discharge your duties as Treasurer of the Board of Education of the Monroe Local School District, County of Butler, Ohio to the best of your ability and in accordance with the laws now in effect and hereinafter to be enacted, during your continuance in said office and until your successor is appointed and qualified?
ANSWER: I WILL _____________________________
Kelley Thorpe
G. President recommends time, place and date of board meetings in the calendar year 2010 (O.R.C. §3313.15)
Work Sessions (as needed) Regular Board Meetings
Time: 7:00 p.m. Time: 7:00 p.m.
Place: Elementary Cafeteria Place: Elementary Cafeteria
Date: February 8, 2010 Date: January 4, 2010 –Organizational
March 8, 2010 January 25, 2010
April 12, 2010 February 22, 2010
May 10, 2010 March 22, 2010
June 14, 2010 April 26, 2010
August 9, 2010 May 24, 2010
September 13, 2010 June 28, 2010
October 11, 2010 July 19, 2010
November 8, 2010 August 23, 2010
September 27, 2010
October 25, 2010
November 22, 2010
December 13, 2010
Motion by
Second by
Guido A/N Lane A/N MacDonald A/N Snyder A/N Stone A/N
Approved ___ Not Approved ___ Other Action
H. President recommends identified positions be bonded (see appendix)
Motion by _____
Second by _____
Guido A/N Lane A/N MacDonald A/N Snyder A/N Stone A/N
Approved ___ Not Approved ___ Other Action
I. President recommends the Superintendent be authorized as the representative of the Board of Education in dealing with all matters relative to Federal Programs, the Superintendent be authorized to assign administrative duties for Federal Programs and submit the cost therein for payment through funds issued by the Federal Programs budgets.
Motion by _____
Second by _____
Guido A/N Lane A/N MacDonald A/N Snyder A/N Stone A/N
Approved ___ Not Approved ___ Other Action
J. Treasurer Standing Authorizations for 2010
• Authorize the Treasurer to secure advances from the county Auditor when funds are available and payable to the district.
• Authorize the Treasurer to invest inactive funds whenever funds are available.
• Authorize the Treasurer to modify appropriations and advance money from fund to fund as needed. Modifications must then be presented to the Board for approval.
• Authorize the Treasurer to pay all bills from within the limits of the appropriate resolution as bills are received and when the merchandise has been received in good condition.
• Authorize the Treasurer to borrow short-term funds as needed for cash flow purposes
Motion by
Second by
Guido A/N Lane A/N MacDonald A/N Snyder A/N Stone A/N
Approved ___ Not Approved ___ Other Action
K. President recommends the following be designated as official newspapers
a. Middletown Journal News (Cox Publishing)
b. Cincinnati Enquirer
Motion by _____
Second by _____
Guido A/N Lane A/N MacDonald A/N Snyder A/N Stone A/N
Approved ___ Not Approved ___ Other Action
II. PRESENTATION – School Board Recognition Month – Dr. Elizabeth Lolli
III. TREASURER’S BUSINESS – Mrs. Kelley Thorpe, Treasurer
Recommend the Board approve the Treasurer’s business as listed.
A. Fiscal 2010 Alternative Tax Budget for submission to the Butler County Budget Commission. (Board Members have received copies of the 2010 Tax Budget.)
Motion by _____
Second by _____
Guido A/N Lane A/N MacDonald A/N Snyder A/N Stone A/N
Approved ___ Not Approved ___ Other Action
IV. SUPERINTENDENT’S BUSINESS – Dr. Elizabeth Lolli
Recommend that the Board approve Superintendent’s business as listed.
A. To appoint one member to serve as the Monroe Local School District’s legislative liaison to the Ohio School Board’s Association for Calendar Year 2010.
Appointee
B. To appoint one member to serve as the Monroe Local School District’s student achievement liaison to the Ohio School Board’s Association for Calendar Year 2010.
Appointee
C. To appoint one member to serve as the Monroe Local School District’s representative with the Monroe Area Community Improvement Corporation.
Appointee _______________________________________
D. To approve the following legal counsels for the Monroe Board of Education for the Calendar Year 2010, for such matters as may from time to time be referred by the Board, Superintendent or Treasurer/CFO.
1. Ennis, Roberts, Fischer – through Butler County ESC Consortium
2. Bricker & Eckler
3. Frost, Brown, Todd
E. To appoint the Records Commission of the Monroe Local School District for Calendar Year 2010, comprised of the President of the Board of Education and the Superintendent and Treasurer/CFO of the district. The Records Commission shall meet at least once each calendar year to establish rules for the retention and disposal of records and to review same.
F. To approve board member compensation for all new terms commencing after the date of this resolution, at the maximum rate allowable per meeting up to a maximum of 24 meetings.
G. To approve the Board Service Fund for the year 2010 in the amount of $20,000.
H. To approve authorization to pay membership dues in the Ohio School Boards Association, as well as Briefcase subscription, for January – December 2010 in the amount of $4,831.00.
I. To approve authorization to pay membership dues in the National School Board Association, January – December 2010 in the amount of $2,800.00.
Motion by
Second by
Guido A/N Lane A/N MacDonald A/N Snyder A/N Stone A/N
Approved ___ Not Approved ___ Other Action
J. To approve participation in the OSBA Legal Assistance Fund in the amount of $250 for the year 2010.
Motion by _____
Second by
Guido A/N Lane A/N MacDonald A/N Snyder A/N Stone A/N
Approved ___ Not Approved ___ Other Action
V. INFORMATIONAL
A. Dates to Remember:
January 6 – Early Release Day
January 15 – Staff Development Day – No School for students
January 18 – Martin Luther King Day – No school for staff/students
January 20 – Early Release Day
VI. ADJOURNMENT
Motion by
Second by
Guido A/N Lane A/N MacDonald A/N Snyder A/N Stone A/N
Approved ___ Not Approved ___ Other Action
THE BOARD OF EDUCATION – CITIZEN PARTICIPATION
Meetings of the Board of Education shall be open to the public. All citizen communications to the Board shall be addressed to the Board of Education. Citizens who wish to present any matter of concern to the schools shall make written request to the Board of Education prior to the meeting. This shall come under Public Participation on Agenda Items. The Board may, in case of emergency, by majority vote, give visitors who have not presented a written request, an opportunity to present problems to the Board. They may table action on unexpected business until proper study can be made. Visitors who wish to speak must be recognized by the President of the Board or the presiding officer. Recognized citizen should rise and give his/her name before addressing the Board. Per Policy 0169.1, any visitor wishing to speak must be a resident of the district. The president shall allot a visitor, at the appropriate time, not more than three minutes unless the time is increased or decreased by a majority vote of the Board. Upon request to the Superintendent, the District shall make reasonable accommodation for a disabled person to be able to participate in this activity.
• Executive Sessions may be proposed at any time during the meeting by any Board Member for any purpose authorized by law.
• Per Policy 0166, public complaints about district personnel may be heard in Executive Session.
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